Job summary
Job post source
This job is directly from Harvard Medical School
Job overview
The Administrative Coordinator at Harvard Medical School supports the Genetics and Microbiology departments by managing HR processes, financial administration, and logistical tasks to ensure smooth departmental operations.
Responsibilities and impact
The role involves processing HR documentation, onboarding and offboarding logistics, managing appointment tracking, approving staff time, supporting compliance, and assisting with departmental activities and reimbursements.
Compensation and benefits
The position offers a salary at grade level 054 with comprehensive benefits including paid time off, medical/dental/vision insurance from day one, retirement plans, mental health resources, family support, professional development, and commuter perks.
Experience and skills
Candidates should have three or more years of related experience, preferably a college degree, strong organizational and communication skills, discretion with confidential information, and proficiency with computer software including word processing and spreadsheets.
Career development
Harvard provides professional development opportunities including tuition assistance and reimbursement to support career growth.
Work environment and culture
Harvard Medical School fosters a diverse, inclusive, and collaborative environment dedicated to innovation, excellence, and community well-being.
Company information
Harvard Medical School is a prestigious institution focused on biomedical discovery, education, and improving health through teaching, research, and leadership.
Team overview
The candidate will join the Genetics and Microbiology departments, supporting leadership and staff with administrative and logistical needs under the Senior Administrative Manager's supervision.
Job location and travel
The position is based at a Harvard campus with some remote work options within specific states; standard hours are Monday to Friday, 9 am to 5 pm, 35 hours per week.
Unique job features
The role includes unique responsibilities such as acting as department P-Card holder, managing complex HR and financial processes, and supporting two departments simultaneously with critical administrative functions.
Company overview
Harvard Medical School (HMS) is a prestigious institution dedicated to education, research, and clinical care in the field of medicine. They generate revenue through tuition, research grants, and partnerships with healthcare organizations. Founded in 1782, HMS has a rich history of medical advancements and notable alumni who have significantly contributed to healthcare. The school is affiliated with numerous top-tier hospitals and research centers, fostering an environment of innovation and excellence in medical education and practice.
How to land this job
Position your resume to highlight your experience in administrative coordination, HR processes, and financial administration, emphasizing familiarity with onboarding, offboarding, and document management as outlined in the job description.
Focus on showcasing organizational skills, ability to prioritize multiple tasks, and proficiency with software like PeopleSoft, Concur, and Microsoft Office, especially word processing, spreadsheets, and databases.
Apply through multiple platforms including Harvard Medical School’s official careers page and LinkedIn to maximize your application’s visibility and reach.
Connect with current Harvard Medical School administrative staff or department members on LinkedIn, using ice breakers such as commenting on recent departmental achievements or asking about the team culture and expectations for the Administrative Coordinator role.
Optimize your resume for ATS by incorporating keywords from the job description like 'PeopleSoft,' 'onboarding,' 'HR support,' 'financial administration,' and 'document management' to ensure it passes automated screenings.
Use Jennie Johnson’s Power Apply feature to automate tailored applications, identify relevant job boards, and discover LinkedIn connections, allowing you to focus more on networking and interview preparation.
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