Job summary
Job post source
This job is directly from Eventstar Structures Corp.
Job overview
The Administrative Personal Assistant role at Eventstar Structures Corp. supports the CEO by managing schedules, travel, and administrative tasks to ensure smooth office operations and executive efficiency.
Responsibilities and impact
The assistant will organize the CEO's calendar, manage meetings and travel, provide tech support, coordinate with internal departments and legal counsel, handle invoices and receipts, oversee household vendors and projects, and maintain secure records of accounts and passwords.
Experience and skills
Candidates should have proven administrative assistant experience, proficiency in Microsoft Office and Outlook Calendar, strong discretion, tech-savviness, excellent communication skills, and the ability to manage both professional and personal tasks.
Unique job features
This role uniquely combines executive administrative support with personal household management and travel optimization, requiring a versatile and tech-savvy candidate.
Company overview
Eventstar Structures Corp. is a Miami-based company specializing in the design, engineering, and construction of custom temporary and semi-permanent structures for events, exhibitions, and commercial applications. The company generates revenue by providing turnkey solutions, including project management, manufacturing, logistics, and installation services for high-profile clients such as major sporting events, luxury brands, and entertainment productions. Founded in 1998, Eventstar has built a reputation for innovative architectural solutions and has contributed to notable projects like Art Basel Miami Beach and Formula 1 Miami Grand Prix. Candidates should be aware of the company’s emphasis on technical expertise, creative problem-solving, and its strong presence in large-scale, high-visibility events. Understanding Eventstar’s collaborative culture and commitment to safety and quality will be valuable when applying.
How to land this job
Tailor your resume to highlight your organizational skills, proficiency with Microsoft Office Suite, especially Outlook Calendar, and your ability to manage complex scheduling and travel arrangements for executives.
Emphasize your experience supporting high-level executives or CEOs, showcasing your discretion, confidentiality, and multitasking abilities in both professional and personal settings.
Apply through multiple channels including Eventstar Structures Corp's official corporate career page and LinkedIn to maximize your application visibility and increase your chances of being noticed.
Connect with current employees in the administrative or executive support divisions at Eventstar Structures Corp. on LinkedIn; start conversations by complimenting recent company initiatives or asking about their experience working with the CEO’s office.
Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'calendar management,' 'travel coordination,' 'confidentiality,' and 'Microsoft Office Suite' to ensure it passes automated screenings.
Use Jennie Johnson’s Power Apply feature to automate tailoring your resume, identify multiple application portals, and find relevant LinkedIn contacts for networking, allowing you to focus your energy on preparing for interviews and follow-ups.
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