Assistant to the Co-CEOs

LOS ANGELES, CAPosted 21 days ago

Job summary

• Job post source

  This job is directly from Baby2Baby

• Job overview

  The Assistant to the Co-CEOs at Baby2Baby provides critical administrative support to the Co-CEOs, enabling efficient leadership and organizational operations in a nonprofit serving children in need.

• Responsibilities and impact

  The Assistant manages Co-CEOs' calendars, supports the Chief of Staff with daily workflows including scheduling, travel booking, and communication, processes expenses, coordinates meeting materials, tracks key priorities, runs errands, and assists with events like galas and distributions.

• Experience and skills

  Requires a Bachelor's degree and 3-5 years of administrative assistant experience, valid driver's license, strong organizational, communication, multitasking, and interpersonal skills, with a commitment to Baby2Baby's mission; experience with high-profile individuals is a plus.

• Work environment and culture

  Baby2Baby values diversity and inclusion, fostering a supportive environment that prioritizes diverse thinking and equal opportunity to serve families effectively.

• Company information

  Baby2Baby is a nonprofit providing essential items to over one million children across the U.S., recognized for innovation and impact by TIME Magazine and Fast Company.

• Team overview

  The Assistant reports to the Chief of Staff and supports the Co-CEOs, working closely with internal teams and external parties.

• Job location and travel

  The position is based in Los Angeles, CA, requiring onsite work 3-5 days per week with occasional weekend hours.

• Unique job features

  The role involves supporting high-level executives in a mission-driven nonprofit with opportunities to engage in major events and contribute to impactful organizational initiatives.

Company overview

Baby2Baby is a nonprofit organization that provides children living in poverty with diapers, clothing, and other basic necessities. Founded in 2006, the organization partners with a network of community-based organizations, homeless shelters, and domestic violence programs to distribute essential items to families in need. Baby2Baby generates revenue through donations, corporate partnerships, and fundraising events. Notably, the organization has garnered significant support from celebrities and high-profile philanthropists, enhancing its visibility and impact.

How to land this job

• Position your resume to highlight administrative expertise, calendar management, and experience supporting high-level executives, emphasizing your ability to handle complex scheduling and multitasking in fast-paced environments.

• Focus on showcasing strong organizational skills, attention to detail, and communication abilities, particularly your experience coordinating meetings, managing travel arrangements, and liaising with internal teams and external stakeholders.

• Apply through multiple channels including Baby2Baby's official corporate careers page and LinkedIn to maximize your application visibility and demonstrate genuine interest in the organization.

• Connect with Baby2Baby employees in the executive office or administrative departments on LinkedIn; use ice breakers like commenting on Baby2Baby’s impactful mission or recent recognition by TIME Magazine and Fast Company to start meaningful conversations.

• Optimize your resume for ATS by incorporating keywords such as 'calendar management,' 'executive support,' 'travel coordination,' 'administrative assistant,' 'communication skills,' and 'event support' to ensure it passes automated screenings.

• Leverage Jennie Johnson's Power Apply feature to automate tailored applications across platforms, identify relevant LinkedIn connections for networking, and optimize your resume for ATS, allowing you to focus your energy on preparing for interviews and deepening your knowledge of Baby2Baby’s mission.