Job summary
Job post source
This job is directly from Bookkeeping Enterprises
Job overview
The Executive Accounting Administrative Assistant role at Bookkeeping Enterprises supports the accounting team and office operations, contributing to the smooth functioning of the company.
Responsibilities and impact
The assistant will draft correspondences, prepare reports, handle confidential tasks, support office staff and the owner, manage communications, maintain office equipment, organize digital filing, order supplies, plan meetings, assist with accounting tasks in QuickBooks Online, and act as a personal assistant to the owner.
Experience and skills
Candidates should have a BA or BS degree or equivalent experience, 3+ years in a demanding environment, knowledge of QuickBooks Online/Desktop, advanced Microsoft Office skills, professionalism, strong problem-solving, communication skills, ability to multitask, maintain confidentiality, and excellent customer service.
Work environment and culture
The company values professionalism, discretion, and a friendly, outgoing attitude, emphasizing punctuality, good judgment, and customer service in a supportive office environment.
Company information
Bookkeeping Enterprises is an outsourced bookkeeping and accounting company experiencing rapid growth, focusing on reliable and enthusiastic staff to support their accounting operations.
Unique job features
This role uniquely combines administrative support with accounting tasks and personal assistance to the owner, requiring discretion and multitasking in a dynamic office setting.
Company overview
Bookkeeping Enterprises is an accounting and bookkeeping firm based in Irvine, California, specializing in services such as accounts payable, payroll, and outsourced bookkeeping. Founded by Kimberly Estrada in 2013, the company maintains a small team of 2-10 employees and is known for its high level of professionalism and customer service, with Kimberly personally engaging with clients even on weekends. The firm generates revenue by providing comprehensive bookkeeping services to businesses and individuals in the Orange County area, helping them manage their financial records efficiently.
How to land this job
Tailor your resume to highlight your experience supporting accounting teams, especially your skills with QuickBooks Online and financial data entry, to align with Bookkeeping Enterprises' need for an Executive Accounting Administrative Assistant.
Emphasize your proficiency in Microsoft Office Suite, your ability to manage confidential tasks, and your strong organizational skills, including digital filing system development and office management, as these are key responsibilities in the role.
Apply through Bookkeeping Enterprises' corporate website and LinkedIn to maximize your chances, ensuring your application is visible on multiple platforms where recruiters may search for candidates.
Connect with current employees in the accounting or administrative divisions at Bookkeeping Enterprises on LinkedIn; you can start conversations by complimenting their recent company projects or asking about the team culture and expectations for this role.
Optimize your resume for ATS by incorporating keywords from the job description such as 'QuickBooks Online,' 'accounts payable and receivable,' 'confidential tasks,' 'Microsoft Office,' and 'data entry' to ensure your resume passes initial automated screenings.
Use Jennie Johnson's Power Apply feature to automate tailored applications, identify relevant job posting locations, and find LinkedIn contacts to network with, saving you time and increasing your chances of landing the job.
Jennie Johnson works for you!
Here’s what we do to make sure you’re successful:
Targeted Resume Revamp:
We expertly craft your resume to navigate Applicant Tracking Systems (ATS) and showcase your qualifications, making you stand out as a top-tier candidate.
Job Description Dissection:
Unpack the job posting with expert analysis, ensuring your application hits every key requirement.
Bespoke Cover Letter:
Capture the attention of hiring managers with a personalized cover letter that highlights how your skills align perfectly with the job's needs.
Interview Mastery:
Prepare for interviews like a pro with likely questions, strategic answers, and insightful questions for you to ask, setting you apart as an informed candidate.
Direct Application Insights:
Receive tailored advice on the best places to apply, ensuring your applications are seen by the right employers.
Skills and Gaps Assessment:
Identify and close critical skills gaps to position yourself as the best-fit candidate for your ideal job.
Personalized Email Pitch:
Make a memorable first impression with an email template crafted to engage potential employers and initiate meaningful conversations.
In-depth Research Guide:
Leverage comprehensive research tools to gather effective insights on companies, industry trends, and role-specific challenges.
Detailed Company Analysis:
Gain in-depth understanding of your prospective employer, giving you the edge in applications and interviews.
Strategic Candidate Overview:
Understand your unique value and why companies would want to interview you, highlighting your background and positioning.