University of Virginia

Intermediate Administrative Coordinator, Department of Art

CHARLOTTESVILLE, VAPosted 25 days ago

Job summary

  • Job post source

    This job is directly from University of Virginia

  • Job overview

    The Intermediate Administrative Coordinator in the Department of Art supports administrative, academic, and event functions to facilitate operations within the department, impacting faculty and student services.

  • Responsibilities and impact

    The role involves managing course schedules, processing academic actions, supporting curriculum committees, handling procurement and budget adherence, providing front office support, planning events, and managing facility coordination with minimal supervision.

  • Compensation and benefits

    The position offers an hourly wage of $24.00 to $27.00, commensurate with experience, includes benefits as a non-exempt-level position, and is based on-site in Charlottesville, VA.

  • Experience and skills

    Requires a high school diploma and four years of experience; preferred qualifications include a bachelor's degree, knowledge of office practices, university systems like SIS and Workday, strong communication, and computer skills.

  • Work environment and culture

    The department values a dynamic and creative environment supporting faculty and students, with an emphasis on collaboration and operational efficiency.

  • Company information

    The University of Virginia is a well-established institution offering diverse academic programs, with a commitment to equal opportunity and inclusion.

  • Team overview

    The candidate will work closely with the Department Manager and support faculty and students across multiple programs within the Department of Art.

  • Job location and travel

    This position is fully on-site in Charlottesville, VA, with occasional travel for meetings and events.

  • Application process

    Applicants must apply online with a resume and cover letter by searching requisition number R0074244; internal applicants use Workday. Reference checks are conducted in the final interview phase.

  • Unique job features

    The role includes unique responsibilities such as managing interdisciplinary academic programs, serving as a facility coordinator, and supporting multiple university systems and committees.

Company overview

The University of Virginia (UVA) is a public research university located in Charlottesville, Virginia, known for its rigorous academic programs and distinguished faculty. Founded by Thomas Jefferson in 1819, UVA offers a wide range of undergraduate, graduate, and professional degrees across various disciplines. The university generates revenue through tuition, state funding, research grants, and donations. Important historical aspects include its UNESCO World Heritage status and its role in American higher education reform.

How to land this job

  • Tailor your resume to highlight experience in administrative coordination, especially in academic settings, emphasizing skills in managing course schedules, student services, and event planning within a university department.

  • Showcase your proficiency with university systems like SIS, Stellic, Workday, and cloud-based collaboration tools such as Microsoft Office OneDrive and Box, aligning with the job's preferred qualifications.

  • Apply through multiple channels including the University of Virginia's official careers site by searching requisition number R0074244, as well as LinkedIn and other job boards where the position may be posted to maximize application visibility.

  • Connect with current staff in the Department of Art or administrative roles at UVA on LinkedIn; start conversations by referencing recent department events, expressing enthusiasm for UVA’s arts programs, or asking about the team culture to break the ice.

  • Optimize your resume for ATS by incorporating keywords from the job description such as 'academic support,' 'procurement,' 'event planning,' 'student services,' 'Workday,' and 'policy interpretation' to ensure it passes automated screenings.

  • Use Jennie Johnson's Power Apply feature to automate and tailor your applications, find multiple application portals, and identify relevant UVA contacts on LinkedIn, saving you valuable time and increasing your chances of landing the role.

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