Job summary
Job post source
This job is directly from Macquarie Group
Job overview
The Office Manager & Executive Assistant role at Macquarie Group supports senior leaders in the Leveraged Credit team by managing administrative tasks and contributing to business operations.
Responsibilities and impact
The role involves calendar scheduling, coordinating travel, providing executive support, handling staff onboarding/offboarding, processing expenses and invoices, liaising with suppliers, organizing team events, and enforcing company policies.
Experience and skills
Candidates need a minimum of 5 years of Executive Assistant experience, strong project management skills, proactive and organized approach, excellent communication, confidentiality, and advanced Microsoft Office skills.
Work environment and culture
Macquarie Group fosters a diverse, inclusive, and supportive work environment where all employees contribute ideas and drive outcomes.
Company information
Macquarie Group is a global financial services group operating in 31 markets with 56 years of profitability, specializing in asset management and various investment capabilities.
Team overview
The candidate will join the Leveraged Credit team in the Philadelphia office supporting senior leaders.
Job location and travel
The position is based in Macquarie Group's Philadelphia office with no mention of remote work or travel requirements.
Unique job features
The role offers exposure to diverse business activities and emphasizes a proactive, confident, and positive approach in a global financial services environment.
Company overview
Macquarie Group is a global financial services firm headquartered in Sydney, Australia, specializing in asset management, investment banking, and financial advisory services. They generate revenue through a diverse range of activities, including infrastructure and real asset management, commodities trading, and corporate finance. Founded in 1969, Macquarie has grown significantly, becoming a key player in global markets with a strong reputation for innovation and risk management. Notable for its entrepreneurial culture, the company emphasizes client-focused solutions and sustainable investment practices.
How to land this job
Position your resume to highlight your extensive Executive Assistant experience, especially managing senior leaders' calendars, coordinating travel, and supporting high-level teams like Macquarie's Leveraged Credit group.
Emphasize your project management skills, ability to multitask, proactive attitude, exceptional organizational abilities, and advanced proficiency in Microsoft Office tools such as Word, PowerPoint, Outlook, and Excel.
Apply through multiple channels including Macquarie Group's corporate careers site and LinkedIn to maximize your application's visibility and reach.
Connect on LinkedIn with current Executive Assistants or administrative staff within Macquarie Group's Asset Management or Leveraged Credit divisions; start conversations by complimenting recent company initiatives, asking about team culture, or inquiring about tips for success in the role.
Optimize your resume for ATS by incorporating keywords from the job description like 'Executive Assistant,' 'calendar management,' 'travel coordination,' 'project management,' and 'confidentiality' to ensure your resume passes automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications across multiple platforms and identify relevant LinkedIn connections, allowing you to focus your energy on preparing for interviews and networking effectively.
Jennie Johnson works for you!
Here’s what we do to make sure you’re successful:
Targeted Resume Revamp:
We expertly craft your resume to navigate Applicant Tracking Systems (ATS) and showcase your qualifications, making you stand out as a top-tier candidate.
Job Description Dissection:
Unpack the job posting with expert analysis, ensuring your application hits every key requirement.
Bespoke Cover Letter:
Capture the attention of hiring managers with a personalized cover letter that highlights how your skills align perfectly with the job's needs.
Interview Mastery:
Prepare for interviews like a pro with likely questions, strategic answers, and insightful questions for you to ask, setting you apart as an informed candidate.
Direct Application Insights:
Receive tailored advice on the best places to apply, ensuring your applications are seen by the right employers.
Skills and Gaps Assessment:
Identify and close critical skills gaps to position yourself as the best-fit candidate for your ideal job.
Personalized Email Pitch:
Make a memorable first impression with an email template crafted to engage potential employers and initiate meaningful conversations.
In-depth Research Guide:
Leverage comprehensive research tools to gather effective insights on companies, industry trends, and role-specific challenges.
Detailed Company Analysis:
Gain in-depth understanding of your prospective employer, giving you the edge in applications and interviews.
Strategic Candidate Overview:
Understand your unique value and why companies would want to interview you, highlighting your background and positioning.