Front office/back office administrative/ assistant/ clerical position

MIAMI BEACH, FLPosted 20 days ago

Job summary

• Job post source

  This job is directly from KIPP Philadelphia Public Schools

• Job overview

  The Front office/back office administrative assistant role at KIPP Philadelphia Public Schools involves managing both front and back office tasks to support daily operations and ensure smooth administrative functions.

• Responsibilities and impact

  The candidate will manage front desk operations, handle mail, maintain filing systems, schedule meetings, perform data entry, manage office supplies, prepare correspondence, coordinate with departments, and maintain office equipment.

• Experience and skills

  The position requires a high school diploma (Associate's preferred), 1-2 years of administrative experience, proficiency in Microsoft Office, strong organizational and communication skills, experience with office equipment, and the ability to handle sensitive information and multitask.

• Job location and travel

  The job is located in Miami, supporting the administrative functions of KIPP Philadelphia Public Schools.

• Unique job features

  The role includes additional responsibilities such as data collection, analysis, report preparation, and supporting business decisions with data-driven insights, which distinguishes it from typical administrative positions.

Company overview

KIPP Philadelphia Public Schools is a network of public charter schools serving students in underserved communities across Philadelphia. They focus on providing a college-preparatory education with a strong emphasis on character development and academic excellence. Founded in 2003, KIPP Philadelphia is part of the larger KIPP (Knowledge Is Power Program) network, which has a national reputation for closing the achievement gap. The organization generates revenue through public funding, grants, and private donations, aiming to equip students with the skills and knowledge needed for success in college and beyond.

How to land this job

• Position your resume to highlight your proficiency in managing front desk operations, scheduling, data entry, and basic bookkeeping, as these are core to the role at KIPP Philadelphia Public Schools.

• Emphasize your organizational skills, experience with Microsoft Office Suite, ability to handle confidential information, and your strong communication skills to match the job requirements.

• Apply through multiple platforms including KIPP Philadelphia Public Schools' official careers page, LinkedIn, and other job boards to maximize your application visibility.

• Connect with administrative staff or human resources personnel at KIPP Philadelphia Public Schools on LinkedIn; use ice breakers like complimenting their commitment to education or asking about the team culture to start a conversation.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative assistant,' 'data entry,' 'Microsoft Office,' 'scheduling,' and 'confidentiality' to ensure it passes initial screenings.

• Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application channels, and find relevant LinkedIn contacts, allowing you to focus your energy on preparing for interviews.