Administrative Assistant - Children's Pavilion - Days

RICHMOND, VAPosted 17 days ago

Job summary

• Job post source

  This job is directly from VCU Health

• Job overview

  The Administrative Assistant at VCU Health supports the Children's Pavilion by providing confidential secretarial and administrative assistance to ensure smooth departmental operations.

• Responsibilities and impact

  The role involves data entry, scheduling meetings, generating minutes, resolving invoice and payment issues, managing purchase orders, maintaining financial records, and handling confidential information with discretion.

• Experience and skills

  Requires a minimum of two years of secretarial/administrative experience, proficiency with Microsoft Office and email/calendaring; preferred experience includes three years in an academic healthcare setting and post-high school coursework in business or accounting.

• Work environment and culture

  The position demands accountability, responsibility, confidentiality, and the ability to adapt to a fast-paced environment with multiple priorities.

• Company information

  VCU Health is a healthcare organization providing medical services, with a focus on academic health care settings.

• Job location and travel

  Generally a day shift position, Monday through Friday, with possible flexibility for special projects or organizational needs.

• Unique job features

  The job requires independent discretion and judgment, handling sensitive information, and performing fiscal and bookkeeping duties within established guidelines.

Company overview

VCU Health is a comprehensive academic health system affiliated with Virginia Commonwealth University, providing a range of medical services including patient care, education, and research. They generate revenue through clinical services, research grants, and educational programs. Key historical milestones include the merger of the Medical College of Virginia and Richmond Professional Institute in 1968, forming VCU, and the subsequent establishment of VCU Health. The organization is known for its commitment to innovative healthcare solutions and community-focused care.

How to land this job

• Tailor your resume to emphasize your administrative and secretarial experience, particularly highlighting your proficiency with Microsoft Office applications, e-mail, and calendaring, as these are crucial for the Administrative Assistant role at VCU Health.

• Focus on showcasing your skills in data entry, scheduling, handling confidential information, and fiscal or bookkeeping duties, as the job requires accuracy, discretion, and knowledge of financial transaction tracking.

• Apply through multiple platforms including VCU Health's official corporate website and LinkedIn to maximize your chances of being noticed by recruiters for this position.

• Connect with current employees in the Children's Pavilion or administrative departments at VCU Health on LinkedIn. Ice breakers could include asking about their experience working in the department or commenting on recent VCU Health initiatives related to pediatric care.

• Optimize your resume for ATS by including keywords from the job description such as 'confidential secretarial support,' 'purchase orders,' 'accounts payable,' 'scheduling,' and 'data entry' to ensure it passes automated screenings.

• Utilize Jennie Johnson's Power Apply feature to automate applying through multiple channels, tailor your resume to the job description, and identify relevant LinkedIn contacts for networking, saving you time and increasing your application effectiveness.