Job summary
Job post source
This job is directly from Colliers Engineering & Design
Job overview
The Administrative Assistant at Colliers Engineering & Design supports the Civil/Site team by managing administrative tasks to ensure efficient team operations and contribute to the team's success.
Responsibilities and impact
The role involves managing day-to-day administrative duties such as scanning, filing, preparing correspondence, scheduling meetings, managing calendars, handling calls, office maintenance, assisting with timesheets and expenses, supporting HR with new hires, liaising with Corporate Services, client communication, and database maintenance.
Compensation and benefits
The compensation package includes company-paid medical, dental, and vision coverage, paid pregnancy disability leave, short- and long-term disability insurance, life insurance, company-matched 401(k)/Roth, paid time off including parental and military leave, employee referral and professional license bonuses, and overtime compensation for exempt employees.
Experience and skills
Candidates should have an Associates/Vocational or related training education with 0-3+ years of office experience; notary public is preferred; proficiency in English for communication is required.
Career development
The company supports career advancement through education reimbursement, access to educational and self-enrichment courses, a mentorship program, wellness initiatives, and professional growth opportunities within a collaborative culture.
Work environment and culture
Colliers Engineering & Design fosters a positive, engaging, and growth-focused work environment valuing employee contributions, supporting work-life balance, and encouraging personal and professional development.
Company information
Colliers Engineering & Design is a company focused on engineering and design services, emphasizing impactful projects and societal contributions, with a commitment to employee well-being and career growth.
Team overview
The candidate will join the Civil/Site team based in the Southlake, TX office, working collaboratively to support team success and project goals.
Job location and travel
The position is located in the Southlake, Texas office, with no specific mention of remote work or travel requirements.
Unique job features
This role offers unique opportunities to engage in diverse administrative tasks within a professional engineering and design environment, supported by a comprehensive benefits package and a culture of growth and mentorship.
Company overview
Colliers Engineering & Design is a leading professional services firm specializing in engineering, architecture, design, and consulting. They generate revenue by providing a wide range of services including civil engineering, structural engineering, environmental consulting, and project management to both public and private sector clients. Originally founded as Maser Consulting in 1984, the company rebranded to Colliers Engineering & Design in 2020 after joining Colliers International, a global leader in real estate services. This strategic move has expanded their capabilities and market reach, making them a significant player in the industry.
How to land this job
Tailor your resume to emphasize strong organizational skills, attention to detail, and experience supporting fast-paced teams, as these are key for the Administrative Assistant role at Colliers Engineering & Design.
Highlight your proficiency in managing calendars, coordinating meetings, handling correspondence, and familiarity with office software and administrative systems like BST, Concur, or Unanet.
Apply through multiple platforms such as Colliers Engineering & Design's corporate career site, LinkedIn, and relevant job boards to maximize your application visibility.
Connect on LinkedIn with professionals in the Civil/Site division or administrative teams at Colliers Engineering & Design; start conversations by referencing recent company projects, expressing enthusiasm for their team culture, or asking about their experience working there.
Optimize your resume for ATS by incorporating keywords from the job description such as 'calendar management,' 'correspondence preparation,' 'office supply coordination,' 'BST,' 'Concur,' and 'Unanet' to ensure it passes automated screenings.
Use Jennie Johnson's Power Apply feature to automate tailored applications, identify optimal job posting sites, and discover LinkedIn contacts to network with, freeing you to focus on interview preparation and skill development.
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