Job summary
Job post source
This job is directly from Swinerton
Job overview
The Office Assistant at Swinerton provides essential administrative support to the project management team or department, ensuring smooth office operations and supporting various logistical and clerical tasks.
Responsibilities and impact
The role involves answering phones, greeting visitors, managing mail and shipping, supporting vendor management, assisting with travel and new hire onboarding, maintaining office supplies and appearance, supporting event management, and occasional travel between offices.
Compensation and benefits
The position offers benefits including medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program, paid vacation and sick leave, holidays, bereavement leave, employee assistance, flexible spending accounts, life and disability insurance, financial coaching, educational assistance, and various voluntary benefits.
Experience and skills
Candidates need a high school diploma or equivalent, ability to type 45 wpm, knowledge of office procedures and machines, strong English communication skills, excellent organization, and a valid driver's license; preferred qualifications include two years of clerical experience, public notary certification, and familiarity with Bluebeam and CMiC.
Company overview
Swinerton is a prominent construction and building services firm established in 1888, headquartered in San Francisco, California. The company specializes in commercial construction, offering services such as general contracting, preconstruction, and construction management across various sectors including healthcare, education, and hospitality. Swinerton generates revenue through project-based contracts, leveraging its extensive experience and innovative solutions to deliver high-quality projects. Notably, the company has a strong commitment to sustainability and safety, which are integral to its operations and corporate culture.
How to land this job
Position your resume to highlight your proficiency in general office procedures, strong organizational skills, and ability to independently manage administrative tasks, as these are key for the Office Assistant role at Swinerton.
Emphasize experience with phone handling, vendor management, mail processing, travel coordination, and event support, aligning your resume with the detailed responsibilities listed in the job description.
Apply through multiple platforms including Swinerton's corporate careers page and LinkedIn to maximize your application visibility and increase chances of being noticed.
Connect with current employees in Swinerton’s administrative or project management teams on LinkedIn, using ice breakers like inquiring about their experience with office vendor management or asking for advice on succeeding in this role.
Optimize your resume for ATS by incorporating keywords from the job description such as 'office administrative support,' 'vendor management,' 'travel arrangements,' 'mail processing,' and 'organizational skills' to ensure it passes initial screenings.
Utilize Jennie Johnson's Power Apply feature to automate applying through multiple channels, tailor your resume to the job description, and identify LinkedIn contacts for networking, letting you focus your time on preparing for interviews and other job search activities.
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