Job summary
Job post source
This job is directly from University of Pittsburgh
Job overview
The Administrative Coordinator role at the University of Pittsburgh supports the Office of Sponsored Programs by managing award activations and processing grant-related documents to facilitate the university's research funding.
Responsibilities and impact
The coordinator reviews and processes research award documents, requests compliance information, communicates with faculty and staff, and handles award modification requests to ensure proper grant activations.
Compensation and benefits
The position offers an annual salary range of $35,000 to $45,000, with full-time benefits including health insurance and retirement plans typical of university staff roles, and supports flexible remote or hybrid work arrangements.
Experience and skills
Candidates need a Bachelor's degree and at least one year of relevant experience, with a combination of education and experience considered; strong analytical skills, diplomacy, confidentiality, and initiative are essential.
Career development
The Office of Sponsored Programs encourages internal career advancement within a mission-driven, team-oriented environment supporting a $1B research enterprise.
Work environment and culture
The university values diversity, equity, inclusion, and accessibility, fostering a supportive environment for growth and collaboration, with a primarily virtual work setting for this role.
Company information
The University of Pittsburgh is a major research university with a $1 billion annual research enterprise, committed to diversity and equal opportunity, and offers a supportive academic and research environment.
Team overview
The role is part of the Grants Management Services Team within the Office of Sponsored Programs, focusing on grant award activations and coordination with faculty and staff.
Job location and travel
The position is based in Pittsburgh with options for 100% remote or hybrid work arrangements, primarily sedentary with virtual meetings.
Application process
Applicants must submit a cover letter and resume to be considered; finalists will undergo a background check; no visa sponsorship or relocation assistance is provided.
Unique job features
This role uniquely supports a high-value research funding office with flexible work options and the opportunity to contribute to a large-scale university research mission.
Company overview
The University of Pittsburgh is a renowned public research university located in Pittsburgh, Pennsylvania. Established in 1787, it offers a wide range of undergraduate, graduate, and professional programs across various fields such as health sciences, engineering, business, and the humanities. The university generates revenue through tuition fees, research grants, and partnerships with industry leaders. Known for its strong emphasis on research and innovation, Pitt has a rich history of contributions to medical advancements and technology development.
How to land this job
Position your resume to highlight your experience coordinating communications, processing transactions, and managing sponsor requests, emphasizing your organizational and analytical skills relevant to grant award activations at University of Pittsburgh.
Focus on showcasing your ability to review and process award documents, manage compliance requests, and use electronic systems for documentation and communication, as these are key responsibilities of the Administrative Coordinator role.
Apply through multiple platforms including the University of Pittsburgh’s official career site and LinkedIn to maximize your chances and ensure your application is seen by multiple reviewers.
Connect with current employees in the Office of Sponsored Programs on LinkedIn, using ice breakers like referencing the University’s research initiatives or asking about their experience with grant management workflows to engage in meaningful conversations.
Optimize your resume for ATS by incorporating keywords from the job description such as 'award activations,' 'Notice of Award (NOA) reviews,' 'compliance information,' 'grant award modifications,' and 'electronic systems,' ensuring your resume passes initial automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify relevant job posting platforms, and find LinkedIn contacts for networking, allowing you to focus your time on preparing for interviews and refining your professional profile.
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