Job summary
Job post source
This job is directly from Hubbell Realty Company
Job overview
The Administrative Coordinator at Hubbell Realty Company supports the Indigo Living department by managing vendor relations and ensuring contract compliance to facilitate smooth operations.
Responsibilities and impact
The role involves maintaining customer and vendor relations, tracking contracts and insurance certificates, producing reports, managing documents, supporting employee engagement, assisting with acquisitions, handling communications, coding invoices, coordinating uniform orders, and supporting special projects.
Experience and skills
Preferred qualifications include an Associate's degree in business or accounting, over two years of property management experience, proficiency in MS Office and property management software, strong organizational skills, attention to detail, multitasking ability, customer service orientation, and teamwork experience.
Work environment and culture
The job emphasizes a team-oriented, collaborative environment with a focus on customer service and flexibility in interactions across management levels.
Team overview
The position supports the Indigo Living department, working closely with managers and employees within that team.
Unique job features
The role includes diverse administrative duties such as vendor contract management, report generation, and involvement in company initiatives and special projects, distinguishing it from typical administrative roles.
Company overview
Hubbell Realty Company is a prominent real estate development and property management firm based in Des Moines, Iowa. Established in 1856, it has a rich history of contributing to the growth and development of the region through residential, commercial, and industrial projects. The company generates revenue by developing and managing a diverse portfolio of properties, including apartments, office spaces, and retail centers, while also offering construction services. Hubbell Realty is known for its commitment to community development and sustainability, often engaging in projects that enhance local living standards and environmental stewardship.
How to land this job
Position your resume to highlight your administrative coordination skills, focusing on vendor management, contract compliance, and support for property management operations at Hubbell Realty Company.
Emphasize your experience with tracking vendor contracts, managing invoices, producing reports on compliance and occupancy, and supporting team initiatives and special projects as outlined in the job description.
Apply through multiple platforms including Hubbell Realty Company's official corporate careers page and LinkedIn to maximize your application visibility for the Administrative Coordinator role.
Connect with current employees or managers in the Indigo Living department on LinkedIn; start conversations by asking about their experience with vendor relations or how they handle process improvements within the team.
Optimize your resume for ATS by integrating keywords such as 'vendor contract management,' 'compliance reporting,' 'property management software,' 'administrative support,' and 'customer service orientation' to ensure it passes automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, find multiple application channels, and identify relevant LinkedIn contacts, allowing you to focus your time on preparing for interviews and networking.
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