Job summary
Job post source
This job is directly from Hord Coplan Macht
Job overview
The Administrative Assistant role at Hord Coplan Macht supports a market sector within the architectural firm by managing administrative tasks to ensure efficient team operations.
Responsibilities and impact
The role involves coordinating travel, managing license and membership renewals, scheduling meetings, preparing documents, handling expense reports, maintaining filing systems, communicating with internal and external teams, supporting onboarding, and assisting the Market Sector Leader.
Compensation and benefits
The salary range is $68,000 to $73,000 with benefits including medical, dental, vision plans, 401(k) with company match, PTO plans, mentorship programs, and professional development opportunities.
Experience and skills
Candidates need a minimum of 4 years administrative experience in a mid to large organization, proficiency in Microsoft Office, strong communication skills, discretion with confidential information, and familiarity with ERP or project management tools is a plus.
Career development
The company offers mentorship programs and professional development to support career growth.
Work environment and culture
Hord Coplan Macht values creativity, entrepreneurship, responsibility, and caring, fostering a supportive and dynamic work environment focused on team potential.
Company information
Hord Coplan Macht is an architectural firm that values exceptional people and design, emphasizing growth through talented teams and a family-like culture.
Team overview
The position is part of a centralized administrative group supporting a specific market sector team, promoting mutual support within the admin team.
Job location and travel
The job is full-time, primarily onsite in Baltimore, MD, with an optional remote day.
Unique job features
The role is distinguished by its integration within a centralized admin group aligned with firmwide standards and its focus on process improvements and team support.
Company overview
Hord Coplan Macht, Inc. is a multidisciplinary architecture, landscape architecture, planning, and interior design firm known for creating sustainable and innovative spaces. They generate revenue through a diverse portfolio of projects in sectors such as education, healthcare, multifamily housing, and senior living. Founded in 1977, the company has grown significantly, merging with other firms to expand its expertise and geographical reach. Their commitment to design excellence and client satisfaction has earned them numerous awards and a strong reputation in the industry.
How to land this job
Tailor your resume to emphasize your experience in administrative support within mid to large-sized organizations, highlighting your ability to manage complex travel arrangements, renew licenses and memberships, and coordinate internal communications efficiently.
Showcase your proficiency with Microsoft Office Suite and any familiarity with ERP or project management systems, as these technical skills are crucial for this role at Hord Coplan Macht.
Apply through multiple platforms such as Hord Coplan Macht's official corporate career page and LinkedIn to maximize your visibility and chances of being noticed by recruiters.
Connect with current administrative staff or team members at Hord Coplan Macht on LinkedIn, using ice breakers like complimenting the firm's collaborative culture or asking about how the admin team supports the architectural market sector to start a conversation.
Optimize your resume for ATS by including keywords from the job description such as 'travel coordination,' 'license renewals,' 'document preparation,' 'expense reports,' and 'team calendar management' to ensure your application passes automated screenings.
Use Jennie Johnson's Power Apply feature to automate tailored applications, find the best places to apply online, and identify relevant LinkedIn connections, freeing you to focus on preparing for interviews and networking.
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