Job summary
Job post source
This job is directly from California People Search, Inc.
Job overview
The Executive Assistant role supports the Chairman and family with comprehensive personal and executive administrative duties, playing a crucial role in managing logistics and coordination within a private investment firm.
Responsibilities and impact
The role involves managing personal and household logistics, planning travel, handling calendar and meeting coordination, serving as liaison among stakeholders, and managing communications and expense reports to support the Chairman's office.
Compensation and benefits
The position offers a base salary of $150,000 to $175,000 DOE, an annual bonus, and a full benefits package including medical, dental, vision, 401(k), life/disability insurance, and PTO.
Experience and skills
Candidates must have a bachelor's degree and over 10 years supporting C-level executives with both personal and business responsibilities, strong communication and organizational skills, Microsoft Office proficiency, discretion, and flexibility for occasional evening work.
Work environment and culture
The company values high integrity, ethical standards, adaptability, and teamwork within a dynamic environment, emphasizing discretion and interpersonal skills at all levels.
Company information
California People Search, Inc. is a well-established private investment and real estate development firm in Silicon Valley with global operations and philanthropic initiatives.
Job location and travel
The job is located in Palo Alto, CA with a hybrid schedule of approximately 3 days in office and 2 days remote, requiring 5 days on-site when the Chairman is present.
Application process
Applicants must apply through the job posting only; direct inmail messages are discouraged.
Unique job features
This role uniquely blends personal and executive support at the C-level, offering hybrid flexibility and close work with senior leadership in a prestigious investment firm.
Company overview
California People Search, Inc. is a specialized company that provides comprehensive background check and people search services, primarily focusing on the state of California. They generate revenue through subscription-based services and one-time search fees, catering to both individuals and businesses needing detailed personal and professional information. Founded in the early 2000s, the company has established a reputation for accuracy and reliability, leveraging advanced technology and extensive databases to deliver precise results. Their services are crucial for employers, landlords, and private investigators who require thorough background information.
How to land this job
Position your resume to underscore your extensive experience supporting C-level executives, emphasizing both personal and business administrative responsibilities to align with the Executive Assistant role at California People Search, Inc.
Highlight your exceptional organizational skills, discretion with confidential information, and proficiency with Microsoft Office tools like Word, Excel, PowerPoint, and Outlook, as these are critical for managing complex schedules and communications.
Apply through multiple channels including California People Search, Inc.'s official career page and LinkedIn to maximize your chances of being noticed by recruiters and the hiring team.
Connect with current employees or team members in the executive support or administrative divisions at California People Search, Inc. on LinkedIn; initiate conversations with ice breakers such as complimenting recent company initiatives, asking about the team culture, or inquiring how the role supports the Chairman’s strategic goals.
Optimize your resume for ATS by incorporating keywords from the job description such as 'C-level support,' 'calendar management,' 'confidentiality,' 'travel coordination,' and 'Microsoft Office proficiency' to ensure it passes automated screenings.
Utilize Jennie Johnson’s Power Apply feature to automate application submissions, tailor your resume for ATS, identify multiple application portals, and find relevant LinkedIn connections, allowing you to focus on preparing for interviews and networking effectively.
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