Business Operations Executive Assistant (remote)
REMOTEPosted 30+ days ago
Job summary
Job post source
This job is directly from Viva - Executive Assistants
Job overview
The Business Operations Executive Assistant role at Viva involves strategic partnership with executives, providing high-level administrative and operational support to drive company growth and success.
Responsibilities and impact
The Executive Assistant will manage calendars, emails, meetings, travel logistics, support projects, reporting, process improvements, and act as a decision-making partner to executives, anticipating needs and solving problems proactively.
Compensation and benefits
The role offers competitive pay with raises every 6 months, quarterly performance bonuses, fully covered global health insurance including medical, dental, vision, and mental health, paid time off including holidays, vacation, sick days, family care days, paid maternity leave, and flexible policies for parents.
Experience and skills
Candidates need 2+ years of relevant experience in roles like Assistant or Project Management, fluent English at C1 level, strong communication, proactive problem-solving, high organization, tech-savviness with tools like Google Workspace, Slack, and Notion, and confidence in decision-making.
Career development
Viva provides structured development, mentorship, leadership opportunities, and a culture focused on employee growth, success, and well-being.
Work environment and culture
The company culture emphasizes empowerment, work-life balance with fixed schedules and no overtime, remote work, and a highly rated inclusive and supportive environment with a Glassdoor rating of 4.9/5.
Company information
Viva is focused on creating meaningful job opportunities in Latin America, building leaders rather than just jobs, and supporting employee growth and impact.
Job location and travel
This is a 100% remote position open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Application process
The hiring process includes an online application taking 15 minutes, a screening assessment, an initial 15-20 minute interview, a real-world skill assessment, and a final interview with the hiring manager.
Unique job features
The job stands out for its leadership development focus, strategic partnership role with executives, fully remote work, competitive benefits, and a strong culture of empowerment and growth.
Company overview
Viva - Executive Assistants is a subscription-based service that provides remote executive assistants to business leaders and executives. Founded in 2020 and headquartered in San Francisco, California, Viva specializes in hiring, training, and matching top-tier remote executive assistants to meet the specific needs of their clients. The company operates on a full-time support model, ensuring continuous assistance for executives. Co-founded by Fineas Tatar, Viva has grown to employ between 100-200 people and is recognized for its high employee satisfaction, boasting a 4.9-star rating on Glassdoor.
How to land this job
Tailor your resume to showcase your experience as a proactive and solution-oriented Executive Assistant or in related roles, emphasizing your ability to support multiple executives and drive strategic initiatives.
Highlight your fluency in English (C1 level), strong communication skills, and tech-savviness with tools like Google Workspace, Slack, and Notion, as these are key for success at Viva.
Apply through multiple channels including Viva's official corporate website and LinkedIn to maximize your chances and ensure your application is seen by different hiring teams.
Connect with current Executive Assistants or team members at Viva on LinkedIn, using ice breakers like commenting on their recent posts about company culture or asking about their experience working remotely at Viva to start a conversation.
Optimize your resume for ATS by including keywords from the job description such as 'decision-making partner,' 'operational support,' 'proactive,' 'highly organized,' and 'tech-savvy' to pass initial screening algorithms.
Use Jennie Johnson's Power Apply feature to automate tailored applications, find the best places to apply, and identify LinkedIn connections to network with, saving you time and increasing your chances of landing the role.
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