Job summary
Job post source
This job is directly from Viva - Executive Assistants
Job overview
The Virtual Assistant to CEO role at Viva involves being a strategic partner and key support to executives, driving business impact and operational efficiency remotely within Latin America.
Responsibilities and impact
The role includes managing calendars, emails, meetings, travel logistics, supporting projects and reporting, improving workflows, and proactively solving problems to help executives stay ahead and drive company growth.
Compensation and benefits
The job offers competitive pay with raises every 6 months, quarterly performance bonuses, fully covered global health insurance including medical, dental, vision, and mental health, paid time off including holidays and family care days, paid maternity leave, and flexible policies for parents.
Experience and skills
Candidates should have 2+ years of relevant experience in assistant or related roles, be fluent in English at C1 level, be proactive, highly organized, tech-savvy with tools like Google Workspace and Slack, and confident in decision-making.
Career development
Viva provides structured development, mentorship, leadership opportunities, and a culture focused on growth, success, and well-being to accelerate career advancement.
Work environment and culture
The company culture emphasizes empowerment, work-life balance with fixed schedules and no overtime, family-friendly benefits, and has a high Glassdoor rating of 4.9/5 reflecting employee satisfaction.
Company information
Viva is focused on creating meaningful job opportunities in Latin America by building leaders and supporting employee growth, impact, and well-being.
Job location and travel
This is a 100% remote position open to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Application process
Applicants apply online with a 15-minute application, followed by a screening assessment, initial interview, skill assessment, and final interview with the hiring manager.
Unique job features
The job stands out for its emphasis on leadership development, strategic partnership with executives, a fully remote setup, and a strong culture of empowerment and well-being.
Company overview
Viva - Executive Assistants is a subscription-based service that provides remote executive assistants to business leaders and executives. Founded in 2020 and headquartered in San Francisco, California, Viva specializes in hiring, training, and matching top-tier remote executive assistants to meet the specific needs of their clients. The company operates on a full-time support model, ensuring continuous assistance for executives. Co-founded by Fineas Tatar, Viva has grown to employ between 100-200 people and is recognized for its high employee satisfaction, boasting a 4.9-star rating on Glassdoor.
How to land this job
Position your resume to highlight your 2+ years of experience in administrative, project management, or customer service roles that showcase your organizational skills and ability to support executives effectively.
Emphasize your fluency in English (C1 level) and your proactive, solution-oriented mindset, as well as your tech-savviness with tools like Google Workspace, Slack, and Notion, all of which are critical for this role.
Apply through multiple channels including Viva's official corporate careers page and LinkedIn to maximize your chances of getting noticed by recruiters.
Connect with current Viva Executive Assistants or team members on LinkedIn to inquire about the role; start conversations with ice breakers such as complimenting their recent projects, asking about their experience working remotely at Viva, or expressing your enthusiasm for the company’s culture of empowerment and growth.
Optimize your resume for ATS by incorporating keywords from the job description like 'executive support,' 'calendar management,' 'problem-solving,' 'project management,' 'proactive,' and 'tech-savvy' to ensure it passes initial automated screenings.
Use Jennie Johnson's Power Apply feature to automate applying through multiple platforms, tailor your resume for ATS optimization, and identify relevant LinkedIn connections to network with, allowing you to focus on preparing for interviews and strategic networking.
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