Executive Assistant, IP (Data Privacy/Cyber Security)

SAN FRANCISCO, CAPosted a month ago

Job summary

• Job post source

  This job is directly from Baker McKenzie

• Job overview

  The Executive Assistant, IP (Data Privacy/Cyber Security) at Baker McKenzie supports the practice group's daily operations by assisting partners and ensuring smooth workflow.

• Responsibilities and impact

  The role involves preparing legal correspondence, managing attorneys' calendars, organizing meetings and travel, updating presentations, handling communications, proofreading documents, and collaborating with team members to support the practice group.

• Compensation and benefits

  The position offers a salary range of $110,000 to $115,000 annually in California, is bonus eligible, and includes medical, dental, vision, and 401(k) benefits based on hours worked.

• Experience and skills

  Candidates should have a high school diploma or equivalent (secretarial degree preferred), significant legal secretarial experience, intermediate skills in Word, Excel, PowerPoint, and office systems like Intapp, strong communication skills, and the ability to work independently and prioritize tasks.

• Career development

  Baker McKenzie emphasizes world-class career development opportunities for all employees at every level within a collaborative and global environment.

• Work environment and culture

  The company fosters a diverse, inclusive, and collaborative culture with a global team of 13,000 people from 60 nationalities, promoting excellence and accessibility for all candidates.

• Company information

  Baker McKenzie is a global law firm with over 13,000 employees and 6,500 locally admitted lawyers in more than 70 offices worldwide, known for its collaborative and international work environment.

• Team overview

  The candidate will work closely with partners in the IP practice group, supporting their performance tasks and contributing to the group's smooth operation.

• Job location and travel

  The job is based in an office in California with consideration of location affecting salary; remote work options are not specified.

• Application process

  Applicants are encouraged to notify the firm of any accommodations needed during application or interview by contacting recruitmentservices@bakermckenzie.com; no specific application steps or deadlines are detailed.

• Unique job features

  This role is distinguished by its focus on supporting a specialized IP practice group with responsibilities that require diplomatic, leadership, and problem-solving skills in a top global law firm setting.

Company overview

Baker McKenzie is a leading global law firm specializing in providing comprehensive legal services across various sectors, including corporate law, tax, intellectual property, and dispute resolution. The firm generates revenue through client fees for legal advice, representation, and transactional services. Founded in 1949 in Chicago, it has a significant international presence with offices in over 40 countries, emphasizing a collaborative and culturally diverse approach. Notable for its innovative legal solutions and commitment to social responsibility, Baker McKenzie is a pioneer in integrating technology into legal practice.

How to land this job

• Tailor your resume to highlight your extensive experience supporting senior legal professionals, particularly in managing complex calendars, organizing travel, and preparing legal correspondence, which are key for the Executive Assistant role at Baker McKenzie.

• Emphasize your proficiency with Microsoft Word, Excel, PowerPoint, and legal office systems like Intapp Time and Intapp Open, as well as your ability to independently prioritize and multitask in a fast-paced legal environment.

• Apply through multiple channels including Baker McKenzie's official corporate careers page and LinkedIn to maximize your visibility and chances of securing an interview.

• Connect with current Executive Assistants or administrative staff within the IP or Data Privacy/Cyber Security practice groups at Baker McKenzie on LinkedIn; start conversations by complimenting recent firm initiatives in data privacy or asking about the team culture and daily challenges.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'legal secretarial experience,' 'calendar management,' 'legal correspondence,' 'Intapp Time,' and 'problem-solving skills' to ensure your resume passes automated screenings.

• Use Jennie Johnson's Power Apply feature to automate tailoring your resume, identify the best application portals, and discover relevant LinkedIn contacts, allowing you to focus more on preparing for interviews and networking effectively.