Job summary
Job post source
This job is directly from Reed Smith LLP
Job overview
The Executive Assistant role at Reed Smith LLP provides high-level, confidential administrative support to the Financial Industry Group, enhancing organizational efficiency and client service.
Responsibilities and impact
The role involves calendar management, travel planning, client and internal communication, legal document preparation, managing follow-ups, processing expenses and timesheets, and supporting litigation and corporate tasks including e-filings and scheduling depositions.
Compensation and benefits
The position offers an hourly wage ranging from $30.50 to $37.45 in Dallas, full eligibility for a comprehensive benefits package including 401(k), medical, dental, vision insurance, various health and disability coverages, paid time off, and other employee assistance programs.
Experience and skills
Candidates should have five plus years of high-level administrative support experience, preferably in a law or professional services firm, with strong organizational, communication, and technology skills including Microsoft Office, Outlook, Zoom, and MS Teams; discretion and problem-solving abilities are essential.
Work environment and culture
Reed Smith LLP promotes an inclusive culture with a business casual dress code, emphasizing integrity, excellence, teamwork, respect, innovation, and impact, offering a challenging and supportive work environment.
Company information
Reed Smith LLP is an international law firm with over 3,000 employees, including 1,600 lawyers, across more than 30 offices worldwide, known for its deep industry knowledge and collaborative approach to complex legal matters.
Team overview
The Executive Assistant will support the Financial Industry Group within the firm, acting as a central resource and integrator for the practice team and clients.
Job location and travel
The position is hybrid, requiring a minimum of three days per week in the office, with the office located in Dallas, Texas.
Application process
Qualified candidates only; no search firms. Specific application instructions or deadlines are not provided in the description.
Unique job features
The role includes unique responsibilities such as specialized legal support, handling sensitive client interactions, and managing complex scheduling across multiple time zones, with occasional work outside standard hours.
Company overview
Reed Smith LLP is a global law firm that provides legal services across various sectors including financial services, life sciences, energy, and entertainment. The firm generates revenue through client fees for legal representation, advisory services, and litigation support. Founded in 1877 in Pittsburgh, Reed Smith has grown significantly, merging with several firms to expand its global footprint, now boasting over 30 offices worldwide. Key historical milestones include its mergers with UK-based Warner Cranston in 2001 and Richards Butler in 2007, enhancing its international presence.
How to land this job
Position your resume to emphasize your extensive experience providing high-level executive support, particularly within legal or professional services environments, aligning with Reed Smith LLP's preference for candidates with law firm experience.
Highlight your expertise in calendar management, travel coordination, and handling confidential communications, showcasing your ability to manage complex schedules and client interactions across multiple time zones.
Apply through multiple platforms including Reed Smith LLP's corporate careers page and LinkedIn to maximize your application visibility and ensure you do not miss any openings for this hybrid Executive Assistant role.
Connect with current Executive Assistants or team members in the Financial Industry Group at Reed Smith LLP on LinkedIn; use ice breakers like commenting on recent firm news, asking about the team’s culture, or inquiring how they manage multi-office coordination to start conversations.
Optimize your resume for ATS by incorporating keywords from the job description such as 'calendar management,' 'legal support,' 'travel logistics,' 'confidential communication,' 'Microsoft Office mastery,' and 'litigation support' to ensure your resume passes initial screening algorithms.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application channels, and discover LinkedIn contacts for networking, allowing you to focus your time on preparing for interviews and refining your professional presentation.
Jennie Johnson works for you!
Here’s what we do to make sure you’re successful:
Targeted Resume Revamp:
We expertly craft your resume to navigate Applicant Tracking Systems (ATS) and showcase your qualifications, making you stand out as a top-tier candidate.
Job Description Dissection:
Unpack the job posting with expert analysis, ensuring your application hits every key requirement.
Bespoke Cover Letter:
Capture the attention of hiring managers with a personalized cover letter that highlights how your skills align perfectly with the job's needs.
Interview Mastery:
Prepare for interviews like a pro with likely questions, strategic answers, and insightful questions for you to ask, setting you apart as an informed candidate.
Direct Application Insights:
Receive tailored advice on the best places to apply, ensuring your applications are seen by the right employers.
Skills and Gaps Assessment:
Identify and close critical skills gaps to position yourself as the best-fit candidate for your ideal job.
Personalized Email Pitch:
Make a memorable first impression with an email template crafted to engage potential employers and initiate meaningful conversations.
In-depth Research Guide:
Leverage comprehensive research tools to gather effective insights on companies, industry trends, and role-specific challenges.
Detailed Company Analysis:
Gain in-depth understanding of your prospective employer, giving you the edge in applications and interviews.
Strategic Candidate Overview:
Understand your unique value and why companies would want to interview you, highlighting your background and positioning.