Job summary
Job post source
This job is from a recruiting firm hiring for a separate company.
Job overview
The Executive Administrative Assistant role supports the Executive Director and Leadership Team at a higher education institution, managing administrative tasks to facilitate effective operations and communication.
Responsibilities and impact
The assistant manages the Executive Director's office, supports department leaders, handles inquiries, manages calendars, organizes office operations, facilitates contract processes, supports the Board of Directors, plans events, and maintains documentation and permits.
Compensation and benefits
The position offers pay up to $28/hour and is a contract role with potential for hire; no additional benefits are specified.
Experience and skills
Requires an Associate's degree with at least 1 year of related experience or 3 years of administrative experience, with skills in communication, discretion, office procedures, Microsoft Office/Google suites, and strong organizational abilities.
Work environment and culture
The role supports a mission-driven educational environment focused on positively impacting campus life and community engagement.
Company information
The job is for a well-known college providing essential services to students, faculty, staff, and community members.
Team overview
The assistant works closely with the Executive Director, Associate Executive Director, Business Officer, and collaborates across departments and with the Board of Directors.
Unique job features
The role involves handling sensitive and confidential information, acting as a liaison with internal and external stakeholders, and supporting strategic initiatives within the Executive Office.
Company overview
AP Rochester is a leading manufacturer specializing in high-performance precision components and assemblies for the aerospace and defense industries. They generate revenue by supplying critical parts to major aerospace companies and defense contractors, ensuring stringent quality and performance standards. Founded in 1952, AP Rochester has a rich history of innovation and reliability, making it a trusted partner in the industry. Their commitment to advanced manufacturing techniques and continuous improvement has solidified their reputation for excellence.
How to land this job
Tailor your resume to highlight your experience supporting executive leadership, managing complex calendars, and handling confidential information with discretion, as these are key responsibilities for the Executive Administrative Assistant at AP Rochester.
Emphasize your proficiency with Microsoft Office and Google software suites, strong organizational skills, and your ability to coordinate meetings, events, and communications across multiple departments, reflecting the collaborative nature of this role.
Apply through multiple platforms including AP Rochester's corporate career page, LinkedIn, and reputable job boards to maximize your application visibility for this contract role with potential for hire.
Connect with current administrative staff or leadership team members at AP Rochester on LinkedIn; use ice breakers such as commenting on the college's mission to enhance campus life or inquiring about the Executive Office culture to start meaningful conversations.
Optimize your resume for ATS by incorporating keywords from the job description like 'executive support,' 'calendar management,' 'confidentiality,' 'event planning,' and 'stakeholder communication' to ensure your resume passes initial screening.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application channels, and find LinkedIn connections for networking, allowing you to focus your energy on preparing for interviews and other job search activities.
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