Job summary
Job post source
This job is directly from Buffalo Center for Arts and Technology
Job overview
The Front Desk Administrator at BCAT is the welcoming face and administrative support hub, ensuring smooth internal coordination and positive visitor engagement to support the organization's mission.
Responsibilities and impact
The role involves managing front desk operations, greeting visitors, handling communications, supporting senior leadership with scheduling and document preparation, coordinating cross-departmental projects, maintaining filing systems, and assisting with events and organizational initiatives.
Compensation and benefits
BCAT offers a comprehensive benefits package including health, dental, and vision insurance, a 401(k) with 5% match, paid time off, sick and bereavement leave, paid holidays including a floating holiday and winter shutdown, and a supportive work culture focused on professional growth.
Experience and skills
Candidates should have a high school diploma or GED, with preference for associate's or bachelor's degree or equivalent experience, 1-3 years in administrative or receptionist roles preferably in nonprofit, strong reliability, time management, communication skills, proficiency with Google Workspace, organizational skills, discretion, and a customer service focus.
Career development
The work culture at BCAT supports professional growth and community impact, encouraging staff to discuss evolving responsibilities and participate in mission-driven activities.
Work environment and culture
BCAT fosters a supportive, inclusive, and dynamic work environment emphasizing professionalism, hospitality, collaboration, and community engagement.
Company information
Buffalo Center for Arts and Technology is a nonprofit organization focused on education and community development, offering programs and events that engage students and partners in arts and technology.
Team overview
The Front Desk Administrator works closely with Organizational Development and Advancement Directors, supporting leadership and cross-departmental teams in a collaborative environment.
Job location and travel
The position is based at BCAT's front desk in the Student Gallery with a four-day work week, Monday through Thursday from 8:30am to 6:30pm, with occasional evening or weekend events.
Application process
Applicants must submit their application with three references; applications are accepted until the position is filled.
Unique job features
The job features a unique four-day work week, a blend of front-facing hospitality and behind-the-scenes administrative support, and involvement in diverse organizational projects and events.
Company overview
Buffalo Center for Arts and Technology (BCAT) is a non-profit organization dedicated to providing arts and technology education to youth and adults in Buffalo, New York. They offer after-school programs in visual arts and digital media for high school students, as well as workforce development programs in medical coding and pharmacy technician training for adults. BCAT aims to empower individuals through education and skill-building to enhance their career opportunities and personal growth. Established in 2013, the center is part of the National Center for Arts and Technology network, inspired by the Manchester Bidwell Corporation model.
How to land this job
Position your resume to highlight your experience in administrative support, customer service, and managing multiple calendars, emphasizing your ability to maintain professionalism and organization in fast-paced environments.
Focus on showcasing your skills with Google Workspace, calendar management, communication, and your proactive approach to anticipating needs and following through without prompting, as these are key for supporting senior leadership at BCAT.
Apply through multiple platforms including the Buffalo Center for Arts and Technology's official corporate website, LinkedIn, and nonprofit job boards to maximize your application reach.
Connect with current employees in the Organizational Development and Advancement divisions on LinkedIn; ice breakers can include asking about their experience working at BCAT, inquiring about the team culture, or expressing enthusiasm for BCAT’s mission and community impact.
Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'calendar management,' 'Google Workspace,' 'customer service,' 'confidentiality,' and 'organizational skills' to ensure your resume passes initial screenings.
Use Jennie Johnson's Power Apply feature to automate tailoring your resume, applying through various channels, and identifying relevant LinkedIn contacts, allowing you to focus your energy on preparing for interviews and networking.
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