Job summary
Job post source
This job is directly from The New York Public Library
Job overview
The Manager, Special Events at The New York Public Library oversees revenue-generating rental events, contributing significantly to the department's earned income goals through sales and execution of third-party events.
Responsibilities and impact
The role involves managing sales, contracting, planning, and execution of third-party rental events, conducting client site visits, coordinating with NYPL staff, overseeing on-site event logistics, and maintaining client and vendor communications to ensure successful event delivery.
Compensation and benefits
The position offers a salary range of $85,000 to $90,000 per year with a hybrid work schedule requiring at least three days in the office, and includes benefits consistent with NYPL policies, emphasizing pay transparency and equity.
Experience and skills
Candidates must have a bachelor's degree or equivalent experience, 7+ years in event management, familiarity with NYC event vendors and venues, experience with high net-worth clients, strong organizational, communication, and customer service skills, and the ability to manage complex event portfolios under pressure.
Career development
The role offers opportunities to contribute to business growth, improve event operations, and collaborate across departments, supporting professional growth in event management within a prestigious cultural institution.
Work environment and culture
The work environment is hybrid with office and event venue settings, emphasizing NYPL's core values of helpfulness, resourcefulness, curiosity, inclusivity, and a collaborative yet independent work style.
Company information
The New York Public Library is a major cultural institution producing over 300 events annually, with a Special Events Department integral to its operations and revenue generation, housed in landmark buildings like the Stephen A. Schwarzman Building.
Team overview
The candidate will join the Special Events Department within NYPL Operations, working closely with internal stakeholders and vendors to manage a robust portfolio of rental events without direct supervisory responsibilities.
Job location and travel
The position is based at the Stephen A. Schwarzman Building in New York City with some travel within NYC and a hybrid work schedule requiring a minimum of three days in the office.
Unique job features
This role uniquely combines event sales and execution in landmark library venues, requiring expertise in managing high-profile clients and events while maintaining the integrity of historic spaces.
Company overview
The New York Public Library (NYPL) is one of the largest public libraries in the world, providing free access to a vast collection of books, digital resources, and cultural programs. Established in 1895, it serves millions of visitors annually through its 92 locations across New York City. NYPL generates revenue through public funding, private donations, and various membership programs. Key historical moments include the opening of its iconic Stephen A. Schwarzman Building in 1911 and its ongoing digitization efforts to make resources accessible globally.
How to land this job
Position your resume to highlight your extensive experience managing revenue-generating events, emphasizing your ability to handle sales, contracting, and execution of third-party events in prestigious venues.
Focus on showcasing your skills in client relationship management, vendor coordination, and your knowledge of event industry standards and legal contract terminology, as these are critical for this role at NYPL.
Apply through multiple channels including The New York Public Library's official career page, LinkedIn, and other job boards where the position is posted to maximize your application visibility.
Connect on LinkedIn with current Special Events team members or NYPL Operations staff; start conversations by commenting on recent NYPL events, asking about their experience managing landmark venue rentals, or inquiring about how the team navigates challenges unique to historic buildings.
Optimize your resume for ATS by incorporating keywords from the job description such as 'event management,' 'contract negotiation,' 'revenue-generating events,' 'client communication,' and 'NYPL policies and procedures' to ensure your resume passes initial screenings.
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