Job summary
Job post source
This job is directly from Shield AI
Job overview
The Executive Assistant role at Shield AI supports the Washington DC leadership team by managing executive operations to enhance organizational efficiency and innovation in a fast-paced environment.
Responsibilities and impact
The Executive Assistant will manage executive calendars, organize meetings, act as a liaison with internal and external stakeholders, take meeting notes, arrange travel, support office events, and perform miscellaneous tasks to ensure smooth executive operations.
Compensation and benefits
The position offers a salary range of $77,000 to $116,000 annually, with bonuses, benefits, and equity for full-time employees; temporary employees receive pay within the range plus a temporary benefits package after 60 days.
Experience and skills
Candidates should have 2+ years of experience in coordination or administrative roles, be reliable, proactive, detail-oriented, comfortable with executives, possess customer service experience, and have strong interpersonal and time management skills; a bachelor's degree and experience with C-suite executives are preferred.
Work environment and culture
Shield AI values diversity and equal opportunity, fostering an inclusive workplace committed to affirmative action and accommodating special needs.
Company information
Shield AI is a venture-backed defense technology company founded in 2015, specializing in intelligent systems like the V-BAT aircraft and Hivemind products, supporting U.S. and allied operations globally with offices worldwide.
Team overview
The role supports the Washington DC leadership team, acting as a key organizational link within a dynamic and fast-paced environment.
Job location and travel
The position is based in Washington DC with a fast-paced office environment.
Unique job features
The job offers the opportunity to work closely with senior leadership in a mission-driven defense tech company with global impact and provides a comprehensive benefits package including equity.
Company overview
Shield AI is a technology company specializing in artificial intelligence and autonomous systems for defense and security applications. They develop AI-powered drones and software designed to enhance the capabilities of military and security forces, focusing on providing actionable intelligence and situational awareness in complex environments. Founded in 2015 by Brandon Tseng, Ryan Tseng, and Andrew Reiter, the company has rapidly grown, securing significant funding and partnerships with defense organizations. Shield AI generates revenue through government contracts, defense partnerships, and the sale of their autonomous systems and software solutions.
How to land this job
Position your resume to highlight your experience supporting executives and managing complex calendars, showcasing your ability to thrive in fast-paced environments like Shield AI.
Emphasize your organizational skills, attention to detail, and proactive approach to coordinating meetings, travel, and cross-department communication as these are key to the Executive Assistant role.
Apply through multiple channels including Shield AI's corporate careers page, LinkedIn job postings, and relevant defense or tech job boards to maximize your application visibility.
Connect with current Executive Assistants or administrative staff in Shield AI's Washington DC office on LinkedIn; open conversations by complimenting their role or asking about their experience supporting leadership in a defense tech environment.
Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'calendar management,' 'meeting coordination,' 'travel arrangements,' and 'fast-paced environment' to ensure your resume passes automated screenings.
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