Administrative Assistant- Business Development & Marketing (HYBRID)
HOUSTON, TXPosted 30+ days ago
Job summary
Job post source
This job is directly from HVJ Associates®
Job overview
The Administrative Assistant for Business Development & Marketing at HVJ Associates® supports the BD&M team by managing administrative tasks to ensure smooth operations and contribute to the firm's business development efforts.
Responsibilities and impact
The role involves clerical and administrative support to BD&M Team Managers, preparing Statements of Qualifications, and managing the firm's qualification database using Deltek Vision Software through data entry.
Compensation and benefits
The position offers benefits including 401(k) with matching, dental, health and vision insurance, employer-paid life, AD&D, and disability insurance, paid time off, paid holidays, employee assistance program, referral program, professional development and growth opportunities, tuition reimbursement, and bonus eligibility.
Experience and skills
Candidates must have a high school diploma or equivalent, at least 2 years of relevant administrative assistant experience, proficiency in Microsoft Office and Outlook, strong communication skills, attention to detail, ability to work well in a team, and proficiency in Deltek Vision CRM software is a plus.
Career development
The job provides professional development and growth opportunities along with tuition reimbursement to support career advancement.
Work environment and culture
HVJ Associates® values a dynamic, team-oriented environment where employees are coachable, trustworthy, and able to handle confidential information while maintaining a positive attitude.
Company information
HVJ Associates® is a firm focused on business development and marketing support, emphasizing teamwork and effective stakeholder interaction to achieve the firm's vision.
Team overview
The candidate will join the Business Development & Marketing team, supporting managers and interacting with various stakeholders to facilitate departmental success.
Job location and travel
The job is offered in a hybrid work environment, combining remote and on-site work.
Unique job features
The role is distinguished by its focus on supporting business development and marketing through administrative excellence and use of specialized software like Deltek Vision.
Company overview
HVJ Associates® is a professional engineering firm specializing in geotechnical, construction materials, environmental, and civil engineering services. Founded in 1985, the company has grown to become a leader in its field by providing innovative solutions and maintaining a strong commitment to quality and client satisfaction. They generate revenue through a diverse range of engineering projects, including infrastructure development, transportation, and public works. Notably, HVJ Associates® has a rich history of contributing to significant projects across Texas and beyond, establishing a reputation for excellence and reliability in the engineering industry.
How to land this job
Position your resume to highlight your strong organizational skills and ability to create order out of chaos, emphasizing experience in managing confidential information and supporting busy teams.
Focus on administrative support abilities, including proficiency in Microsoft Office and data entry, especially any experience with Deltek Vision or similar CRM software, as these are key for the Business Development & Marketing department.
Apply through multiple platforms such as HVJ Associates' corporate careers page, LinkedIn, and other job boards where the position is posted to maximize your chances of being noticed.
Connect with current employees in the Business Development & Marketing division at HVJ Associates on LinkedIn; use ice breakers like complimenting recent company achievements or asking about their experience working in a hybrid environment to start conversations.
Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'data entry,' 'Deltek Vision,' 'Microsoft Office,' 'procurement forms,' and 'team collaboration' to ensure it passes initial automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, find multiple application channels, and identify LinkedIn connections, allowing you to focus more effectively on preparing for interviews and networking.
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