Job summary
Job post source
This job is directly from Viva - Executive Assistants.
Job overview
The Administrative Executive Assistant role at Viva involves providing strategic and operational support to executives, acting as a key decision-making partner to drive company growth and success.
Responsibilities and impact
The role includes managing calendars, emails, meetings, travel logistics, supporting projects and reporting, improving processes, and proactively solving problems to help executives and teams operate efficiently.
Compensation and benefits
The position offers competitive pay with raises every 6 months, quarterly performance bonuses, fully covered global health insurance including medical, dental, vision, and mental health, paid time off including holidays, vacation, sick days, family care days, paid maternity leave, and flexible policies for parents.
Experience and skills
Candidates should have 2+ years of relevant experience in assistant, project management, customer service, or admin roles, be fluent in English at C1 level, proactive, highly organized, tech-savvy with tools like Google Workspace, Slack, and Notion, and confident in taking initiative and driving decisions.
Career development
Viva provides structured development, mentorship, and leadership opportunities to support career acceleration and personal growth.
Work environment and culture
The company culture is women-majority, empowering, supportive of growth and well-being, with a strong emphasis on work-life balance, remote work, and a high employee satisfaction rating of 4.9/5 on Glassdoor.
Company information
Viva focuses on creating meaningful job opportunities in Latin America, emphasizing leadership development and employee well-being in a remote work environment.
Job location and travel
This is a 100% remote position open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico, with fixed schedules and no overtime.
Application process
The hiring process includes an online application, screening assessment, initial interview, skill assessment, and final interview with the hiring manager.
Unique job features
The role stands out for its strategic partnership aspect with executives, a strong focus on empowerment and growth, competitive benefits, and a fully remote work setup.
Company overview
Viva - Executive Assistants is a subscription-based service that provides remote executive assistants to business leaders and executives. Founded in 2020 and headquartered in San Francisco, California, Viva specializes in hiring, training, and matching top-tier remote executive assistants to meet the specific needs of their clients. The company operates on a full-time support model, ensuring continuous assistance for executives. Co-founded by Fineas Tatar, Viva has grown to employ between 100-200 people and is recognized for its high employee satisfaction, boasting a 4.9-star rating on Glassdoor.
How to land this job
Position your resume to highlight your experience supporting executives with administrative and operational tasks, emphasizing your role as a strategic partner and problem-solver. Focus on showcasing your proactive mindset, organizational skills, and ability to drive business impact through initiative and leadership in past roles. Apply through multiple platforms including Viva's official corporate website and LinkedIn to maximize your application visibility. Connect with current Executive Assistants or team members at Viva on LinkedIn, using ice breakers like complimenting their leadership culture, asking about their experience working remotely, or inquiring about key challenges in the role. Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'problem-solving,' 'calendar management,' 'project coordination,' 'Google Workspace,' and 'proactive communication.' Use Jennie Johnson's Power Apply feature to automate tailored applications, identify the best job portals, and find relevant LinkedIn contacts, allowing you to focus more on preparing for interviews and networking effectively.
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