Job summary
Job overview
The Administrative Assistant at PBK supports leadership in a fast-paced architectural, engineering, and consulting firm, ensuring smooth office operations and client interactions.
Responsibilities and impact
The role involves managing schedules, preparing meeting materials, coordinating events, handling communications, assisting with proposals, and performing research and special projects to support the Partner and leadership team.
Experience and skills
Candidates need 5+ years of administrative experience, strong Microsoft Office and Adobe Acrobat skills, excellent communication, organizational abilities, and client service focus; experience with C-level leadership and a bachelor's degree are preferred.
Company information
PBK is an award-winning architectural, engineering, and consulting firm experiencing high growth.
Company overview
PBK is a leading architectural and engineering firm specializing in designing educational, healthcare, and sports facilities. They generate revenue through project-based contracts, offering services from initial planning and design to project management and construction administration. Founded in 1981, PBK has a rich history of delivering innovative and sustainable design solutions, earning numerous industry awards and recognition. Their commitment to client satisfaction and community impact has established them as a trusted partner in the architecture and engineering sectors.
How to land this job
Tailor your resume to highlight 5+ years of administrative experience, emphasizing proficiency in Microsoft Office Suite and Adobe Acrobat Professional, as these are critical for the Administrative Assistant role at PBK.
Focus on showcasing your skills in supporting leadership, coordinating meetings, preparing documents, and managing client communications, which align closely with the job requirements.
Apply through multiple platforms including PBK's corporate career site and LinkedIn to maximize your chances of being noticed for this position.
Connect with current administrative staff or leadership assistants at PBK on LinkedIn; start conversations with ice breakers like commenting on recent PBK projects or asking about their experience working with C-level executives.
Optimize your resume for ATS by using keywords from the job description such as 'client focus,' 'meeting coordination,' 'proposal preparation,' and 'Microsoft Office proficiency' to ensure it passes initial screenings.
Consider using Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application portals, and find LinkedIn contacts to network with, allowing you to focus your energy on interview preparation.
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