Job summary
Job post source
This job is directly from City of Chico
Job overview
The Administrative Assistant - Fire position supports the Fire Department by performing professional and administrative duties to ensure smooth department operations and effective public service.
Responsibilities and impact
The role involves handling administrative, secretarial, customer service, accounting, and database support tasks, managing communications, scheduling, budget assistance, recordkeeping, and supporting commissions and committees within the Fire Department.
Compensation and benefits
The City of Chico offers a wide range of employee benefits subject to negotiations with employee organizations, with details available on their website; no specific salary or bonus information is provided.
Experience and skills
Candidates need four years of clerical and administrative experience with frequent public contact, a high school diploma or equivalent with specialized office training, and skills in administrative principles, customer service, recordkeeping, and computer software relevant to the role.
Work environment and culture
The work environment is an office setting with moderate noise and controlled temperature, emphasizing confidentiality, tact, and positive interactions with the public and staff.
Company information
City of Chico is a municipal government entity providing public services including fire department operations and community safety programs.
Team overview
The position is within the Fire Department, supporting management and staff, and involves interaction with commissions, committees, and City Council members.
Job location and travel
The job is located in Chico, California, in an office environment with no hazardous exposure and some physical activity like lifting up to 25 pounds.
Application process
Applicants must be current City of Chico employees as this is an internal recruitment; interviews are scheduled for October 4th, 2024, with a closing date of September 29th, 2024, and further external recruitment may follow if no internal candidate is selected.
Unique job features
The job includes unique responsibilities such as managing public record requests, supporting recruitment and assessment centers, and maintaining various departmental databases and online systems.
Company overview
The City of Chico, located in Northern California, is a municipal government that provides essential services to its residents, including public safety, public works, and community development. The city generates revenue through various means such as taxes, fees for services, and grants. Founded in 1860, Chico has a rich history marked by its growth from a small agricultural community to a vibrant urban center. Key historical milestones include the establishment of California State University, Chico, which has significantly influenced the city's cultural and economic landscape.
How to land this job
Tailor your resume to emphasize your experience in administrative support, customer service, and handling sensitive information with discretion, as these are key for the Fire Department Administrative Assistant role at City of Chico.
Highlight your skills in composing and proofreading documents, managing meetings and schedules, and proficiency with databases and office software, aligning closely with the detailed duties outlined in the job description.
Apply through multiple channels including the City of Chico’s official careers page and LinkedIn to maximize your chances of being noticed, especially since this is an internal recruitment.
Connect with current employees in the Fire Department or administrative divisions at City of Chico on LinkedIn; start conversations by mentioning your interest in supporting the Fire Department’s mission or asking about their experience with the department’s administrative processes.
Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'customer service,' 'budget assistance,' 'record retention,' and 'meeting coordination' to ensure it passes initial screenings.
Utilize Jennie Johnson’s Power Apply feature to automate tailored applications, identify multiple application portals, and find relevant City of Chico contacts on LinkedIn, allowing you to focus your time on preparing for interviews and networking effectively.
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