Job summary
Job post source
This job is directly from Ryan Fireprotection, Inc.
Job overview
The Administrative Assistant at Ryan Fireprotection, Inc. supports the Service department by managing communications, data entry, invoicing, and inspection report processing, contributing to efficient operations.
Responsibilities and impact
The role involves answering and directing high call volumes, reviewing and processing inspection reports, submitting paperwork through third-party systems, and preparing invoices for completed inspections to support the Service department.
Experience and skills
Candidates should have strong attention to detail, proficiency in Microsoft Office, ability to multitask across various computer programs, organizational skills, positive attitude, and willingness to learn about the business and assist with project work.
Career development
There is an opportunity for growth within the position, allowing the Administrative Assistant to expand their role and responsibilities over time.
Work environment and culture
The company values a positive attitude and contribution to company culture through friendly interactions with guests, calls, and associates, emphasizing teamwork and efficiency.
Company information
Ryan Fireprotection, Inc. operates in fire protection services, with a focus on inspection and service support, based in Waukesha, WI.
Team overview
The Administrative Assistant will work closely with the Service department, supporting their daily operations and contributing to team efficiency.
Job location and travel
The position is based at the Waukesha, WI location, indicating an on-site work environment.
Company overview
Ryan Fireprotection is a specialized company that focuses on designing, installing, and maintaining fire protection systems. They generate revenue by offering comprehensive fire safety solutions, including fire sprinklers, alarms, and suppression systems for commercial, industrial, and residential properties. Established with a commitment to safety and innovation, the company has built a reputation for reliability and expertise in the fire protection industry. Their history includes a track record of successful projects and adherence to industry standards, making them a trusted partner in safeguarding lives and property from fire hazards.
How to land this job
Tailor your resume to highlight your experience with high-volume phone management, data entry accuracy, invoicing, and supporting service departments, reflecting the core duties at Ryan Fireprotection, Inc.
Emphasize your strong organizational skills, proficiency with Microsoft Office, ability to handle multiple tasks simultaneously, and attention to detail, as these are key skills for the Administrative Assistant role.
Apply through multiple channels including Ryan Fireprotection’s corporate career site and LinkedIn to maximize your chances of being noticed for this position.
Connect with current employees in the Service department or administrative roles at Ryan Fireprotection, Inc. on LinkedIn, using ice breakers such as commenting on their recent company projects or asking about the team culture and growth opportunities.
Optimize your resume for ATS by incorporating keywords from the job description such as 'data entry,' 'invoicing,' 'Microsoft Office,' 'high call volume,' and 'inspection reports' to ensure your resume passes initial screenings.
Use Jennie Johnson’s Power Apply feature to automate tailored applications, identify multiple application portals, and find relevant LinkedIn contacts, allowing you to focus on preparing for interviews and networking effectively.
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