Senior Program Coordinator, President’s Office

BENTONVILLE, ARPosted 21 days ago

Job summary

• Job post source

  This job is directly from Heartland Whole Health Institute

• Job overview

  The Senior Program Coordinator in the President’s Office at Heartland Whole Health Institute provides executive and administrative support to the President and Chief of Staff, playing a key role in managing communications, scheduling, travel, budgets, and organizational operations to support the institute's mission.

• Responsibilities and impact

  The role involves managing executive support tasks such as scheduling, travel coordination, meeting organization, budget tracking, and special projects, as well as leading organization-wide operations functions including contract management, team meetings, SOP implementation, and vendor relations to ensure efficient service delivery.

• Experience and skills

  Candidates should have a bachelor's degree in business or related field, 5+ years of senior administrative or project coordination experience preferably in non-profit or healthcare, strong analytical and financial skills, proficiency in Microsoft Office and project management tools like Asana and Salesforce, excellent communication, organizational skills, and the ability to handle confidential information with discretion.

• Work environment and culture

  Heartland Whole Health Institute fosters a collaborative, mission-driven, and analytical work environment focused on transforming healthcare with a professional, climate-controlled office setting in Bentonville, Arkansas.

• Company information

  Heartland Whole Health Institute is a non-profit dedicated to transforming healthcare by addressing whole health and realigning financial incentives, located near Crystal Bridges Museum and Alice L. Walton School of Medicine in Northwest Arkansas.

• Job location and travel

  The position is onsite in Bentonville, Arkansas, requiring full-time work Monday to Friday with some local travel and occasional flexible hours including evenings and weekends.

• Unique job features

  This role uniquely combines executive administrative support with organization-wide operational leadership, involving coordination with multiple internal and external partners and management of high-level confidential information.

Company overview

Heartland Whole Health Institute is a comprehensive healthcare organization focused on providing holistic and integrative health services. They generate revenue through a combination of patient care services, wellness programs, and educational workshops aimed at promoting overall well-being. The institute is known for its patient-centered approach, combining traditional medical practices with alternative therapies to address the physical, mental, and emotional aspects of health. Founded with a mission to transform healthcare delivery, Heartland Whole Health Institute has established itself as a leader in the integrative health sector, continually expanding its offerings to meet the evolving needs of its community.

How to land this job

• Position your resume to highlight your extensive experience in executive administrative support, project coordination, and managing complex schedules and communications, emphasizing your ability to handle confidential information with discretion.

• Focus on showcasing your proficiency with Microsoft Office, Asana, Salesforce, and other project management tools, along with your skills in budget management, event coordination, and SOP implementation as outlined in the job description.

• Apply through multiple channels such as Heartland Whole Health Institute’s corporate career site, LinkedIn, and other relevant job boards to maximize your application visibility.

• Connect on LinkedIn with current employees in the President’s Office or Operations teams at Heartland Whole Health Institute; start conversations with ice breakers like asking about their experience working at a mission-driven organization or inquiring about the team culture and collaboration practices.

• Optimize your resume for ATS by including keywords from the job description such as 'executive support,' 'project coordination,' 'budget management,' 'confidentiality,' 'SOPs,' 'Asana,' and 'Salesforce' to ensure your resume passes initial automated screenings.

• Use Jennie Johnson’s Power Apply feature to automate tailored applications, identify multiple application portals, and find LinkedIn contacts for networking, allowing you to focus your energy on preparing for interviews and refining your candidacy.