Job summary
Job post source
This job is from a recruiting firm hiring for a separate company.
Job overview
The Executive Assistant role supports leadership in a U.S.-based commercial HVAC company by organizing schedules and ensuring smooth daily operations remotely.
Responsibilities and impact
The Executive Assistant will manage executive schedules, prioritize workflows, monitor inboxes, coordinate tasks, support client communication, and maintain project documents to keep operations efficient.
Experience and skills
Candidates should have excellent organizational and communication skills, self-direction, familiarity with project management tools like Wrike or Asana, and prior experience as an Executive Assistant or similar role; project management experience is a plus.
Work environment and culture
The role is remote, supporting a fast-moving, client-focused company that values dependability and order from chaos.
Company information
The company is a U.S.-based commercial HVAC firm delivering high-quality systems and services to commercial clients.
Job location and travel
The position is fully remote within the U.S.
Unique job features
The job offers the opportunity to work remotely while playing a critical role in keeping leadership organized and operations running smoothly.
Company overview
Select Assistants is a private company operating in the staffing and recruiting industry, specializing in providing virtual assistant services to help businesses grow. Based in Mahwah, NJ, the company employs a team ranging from 1 to 50 individuals and generates annual revenue of approximately $1 to $5 million. Their services include sourcing and placing skilled virtual assistants for roles such as executive support, administrative coordination, and specialized tasks like compliance and sales. Select Assistants is known for its focus on enabling clients to streamline operations through tailored assistant solutions.
How to land this job
Tailor your resume to highlight your organizational skills, ability to manage multiple priorities, and experience supporting executive leadership, emphasizing your proficiency with project management tools like Wrike or Asana.
Focus on showcasing clear, confident communication skills and your capacity to maintain smooth operations by managing schedules, inboxes, and task follow-ups effectively.
Apply through multiple channels including Select Assistants' corporate website and LinkedIn to maximize your exposure and increase your chances of landing an interview.
Connect on LinkedIn with current employees or leadership in the administrative or operations teams at Select Assistants; initiate conversations by referencing their recent company updates or expressing genuine interest in how they manage remote executive support.
Optimize your resume for ATS by incorporating keywords from the job description such as 'executive assistant,' 'project management,' 'schedule coordination,' 'Wrike,' and 'Asana' to ensure your application passes initial automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify optimal application platforms, and find relevant LinkedIn contacts, allowing you to focus more on preparing for interviews and networking.
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