Job summary
Job post source
This job is directly from Phoenix House
Job overview
The Grants/Contract Administrator at Phoenix House manages the full lifecycle of grants and contracts, ensuring compliance and coordination across departments to support funding and contract execution.
Responsibilities and impact
The role involves uploading grant documents, tracking deadlines, managing contract documentation and modifications, ensuring compliance with funder guidelines, preparing reports for leadership, and coordinating communication between departments.
Experience and skills
Requires 3-5 years of experience in grant administration or contract management, strong project management and organizational skills, proficiency with Microsoft Office and grant management platforms, effective communication skills, and a bachelor's degree.
Work environment and culture
The job operates in an indoor office environment using standard office equipment, emphasizing collaboration and communication across teams.
Company information
Phoenix House is a nonprofit organization focused on human services, managing various funding sources including City, State, Federal, and private grants.
Job location and travel
The position is based in an indoor office environment at Phoenix House of New York | Long Island.
Unique job features
The role requires familiarity with multiple grant management systems and involves leading multiple projects with competing deadlines in a nonprofit setting.
Company overview
Phoenix House is a non-profit organization that provides substance abuse treatment and mental health services. Founded in 1967, it has grown to become one of the largest and most well-respected addiction treatment providers in the United States. The organization offers a range of services, including residential and outpatient treatment, recovery support, and prevention programs, catering to both adults and adolescents. Phoenix House generates revenue through government contracts, private insurance, and donations, enabling it to offer comprehensive care to individuals seeking recovery. Understanding its mission-driven approach and commitment to evidence-based practices is crucial for candidates interested in contributing to its impactful work.
How to land this job
Tailor your resume to highlight your experience in managing the full lifecycle of grants and contracts, emphasizing familiarity with City, State, Federal, and private funding sources relevant to Phoenix House.
Focus on showcasing your project management skills, attention to detail, and ability to collaborate across departments such as Finance, Programs, and Legal, as these are key responsibilities in this role.
Apply through multiple platforms including the Phoenix House corporate website and LinkedIn to maximize your application visibility and chances of being noticed.
Connect with current employees in the grants or contract administration teams at Phoenix House on LinkedIn; use ice breakers such as asking about their experience with specific grant portals like Passport or CAP Grants or inquiring how they manage compliance challenges.
Optimize your resume for ATS by incorporating keywords from the job description such as 'grant management,' 'contract administration,' 'compliance,' 'project management,' and specific software names like 'Passport,' 'SFS,' and 'CAP Grants' to ensure your resume passes initial screenings.
Utilize Jennie Johnson's Power Apply feature to automate applying through multiple channels, tailor your resume for ATS, and identify LinkedIn connections for networking, allowing you to focus your time on preparing for interviews and follow-ups.
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