FACILITIES ASSISTANT MANAGER | Apply by August 18, 2025

OKLAHOMA CITY, OKPosted 30+ days ago

Job summary

• Job post source

  This job is directly from First Americans Museum (FAM)

• Job overview

  The Facilities Assistant Manager at First Americans Museum supports the Facilities Management department by handling administrative tasks and assisting in maintenance operations to ensure smooth facility upkeep and event support.

• Responsibilities and impact

  The role involves managing work orders in the CMMS, dispatching tasks to technicians, overseeing preventive maintenance scheduling, supervising custodial and maintenance staff, managing subcontractor insurance and cost tracking, and assisting with event logistics.

• Compensation and benefits

  Salary is to be determined based on experience, education, and skill; the position is full-time exempt with standard benefits implied but not detailed in the description.

• Experience and skills

  Requires a high school diploma or GED, valid driver's license, at least one year of facilities maintenance and custodial supervision experience, proficiency in Microsoft Office and Adobe Reader, with preferred qualifications including three years as a maintenance technician, CMMS familiarity, OSHA knowledge, and blueprint reading skills.

• Work environment and culture

  The museum values respect, reciprocity, relationships, and responsibility, fostering an inclusive environment that honors indigenous cultures and promotes ethical behavior and quality management.

• Company information

  First Americans Museum showcases the history and culture of 39 First American Nations in Oklahoma, serving as an educational center with a mission to promote awareness and resilience of these communities.

• Team overview

  The Facilities Assistant Manager reports to the Facilities Manager and works closely with the event rental team and other staff to maintain the museum's buildings and grounds.

• Job location and travel

  The job is based primarily indoors at the museum in Oklahoma with occasional outdoor work and travel within the Oklahoma City vicinity.

• Application process

  Applicants must submit a cover letter, resume, and four references in PDF format by August 18, 2025, through the museum's application portal.

• Unique job features

  The role uniquely combines administrative facility management with cultural event support in a museum dedicated to First American Nations, emphasizing community respect and historical acknowledgment.

Company overview

First Americans Museum (FAM) is a cultural institution located in Oklahoma City, dedicated to sharing the histories, cultures, and contributions of the 39 federally recognized tribal nations in Oklahoma. The museum generates revenue through ticket sales, memberships, special events, educational programs, and its on-site restaurant and gift shop. Opened in September 2021 after decades of planning and collaboration with tribal leaders, FAM serves as a landmark for Indigenous representation and storytelling. Its exhibitions and programming emphasize authentic Native voices and contemporary perspectives, making it a significant hub for cultural education and community engagement. The museum’s mission centers on fostering understanding and respect for First American experiences, both past and present.

How to land this job

• Position your resume to highlight your administrative and clerical expertise, especially your ability to manage work orders and use CMMS systems efficiently, as these are core to the Facilities Assistant Manager role at FAM.

• Emphasize your experience supervising custodial and maintenance staff, coordinating preventive maintenance, and handling subcontractor insurance and billing, aligning your skills with the detailed responsibilities in the job description.

• Apply through multiple channels including the First Americans Museum corporate careers site and LinkedIn to maximize your application visibility and ensure you don't miss any open application windows.

• Connect on LinkedIn with current Facilities Management team members at FAM; start conversations by commenting on recent museum events or projects, or by asking about the team’s approach to preventive maintenance and event logistics.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'CMMS,' 'work order management,' 'preventive maintenance,' 'staff supervision,' and 'subcontractor insurance management' to pass initial automated screenings.

• Leverage Jennie Johnson's Power Apply feature to automate applying through multiple platforms, tailor your resume with relevant keywords, and identify LinkedIn contacts for networking, saving you time and increasing your chances of landing the job.