Job summary
Job post source
This job is directly from Squire Patton Boggs
Job overview
The Executive Legal Secretary in the Public Policy Practice Group supports legal professionals by managing administrative tasks and ensuring smooth office operations in a fast-paced law firm environment.
Responsibilities and impact
The role involves composing correspondence and reports, managing complex calendars and travel arrangements, proofreading, assisting with invoicing, transcribing legal documents, maintaining client files, and preparing presentation materials.
Compensation and benefits
The position offers a salary range of $75,000 to $108,000 annually, depending on experience, along with comprehensive benefits including health, dental, life insurance, and a 401(k) plan.
Experience and skills
Candidates must have at least 5 years of administrative support experience in a law firm or professional services, strong project management and organizational skills, proficiency in Microsoft Office and related software, a high school diploma or equivalent, and a typing speed of 70 wpm.
Work environment and culture
The company values professionalism, confidentiality, and effective communication, with a work schedule requiring presence in the Washington, DC office at least four days a week, supporting a collaborative and dynamic environment.
Company information
Squire Patton Boggs is a law firm with a Public Policy Practice Group based in Washington, DC, offering legal services and support in a professional and fast-paced setting.
Team overview
The candidate will join the Public Policy Practice Group, working closely with a diverse group of legal professionals in a collaborative team environment.
Job location and travel
The position is located in the Washington, DC office, with a minimum in-office requirement of four days per week and a flexible schedule to accommodate commuting preferences.
Unique job features
The job features advanced document preparation, complex scheduling, international travel coordination, and involvement in client engagement and billing processes, distinguishing it from typical administrative roles.
Company overview
Squire Patton Boggs is a global law firm that provides comprehensive legal services across various sectors, including corporate, litigation, public policy, and regulatory matters. The firm generates revenue through client fees for legal representation, advisory services, and strategic consulting. Formed in 2014 from the merger of Squire Sanders and Patton Boggs, it has a rich history of serving multinational corporations, governments, and private clients. With offices in over 20 countries, the firm is known for its extensive global reach and expertise in cross-border legal issues.
How to land this job
Position your resume to highlight at least 5 years of administrative support experience in a law firm or professional services environment, emphasizing your ability to support multiple professionals simultaneously.
Focus on showcasing your advanced word processing skills, proficiency with Microsoft Office Suite, Adobe Acrobat, and Kofax Power PDF Advanced, along with your experience managing complex scheduling and travel arrangements across time zones.
Apply through multiple platforms including the Squire Patton Boggs corporate careers page and LinkedIn to maximize your chances of visibility for the Executive Legal Secretary role.
Connect with current employees in the Public Policy Practice Group at Squire Patton Boggs on LinkedIn; use ice breakers such as complimenting recent firm initiatives in public policy or asking about their experience working in the DC office environment.
Optimize your resume for ATS by incorporating keywords from the job description like 'executive legal secretary,' 'calendar management,' 'legal document transcription,' 'billing and invoicing,' and 'advanced proofreading skills' to ensure your application passes initial screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application portals, and find LinkedIn contacts for networking, allowing you to focus more on preparing for interviews and other job search activities.
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