Job summary
Job post source
This job is directly from Whitman College
Job overview
The Athletic Program Assistant at Whitman College supports the Sport Studies, Recreation, and Athletics department by providing administrative assistance to the Athletic Director and helping manage athletic programs to align with college goals.
Responsibilities and impact
The role involves assisting coaches and students in various athletic programs, managing budgets and financial records, organizing events, supporting the Athletic Director with scheduling and meetings, maintaining office supplies, and ensuring compliance with policies and procedures.
Compensation and benefits
The position offers competitive benefits including medical, dental, and vision insurance, life and disability insurance, a 403(b) retirement plan with 10% matching, paid time off including vacation, sick days, and holidays, tuition remission for dependents, employee tuition waivers, an employee assistance program, and relocation assistance for eligible employees.
Experience and skills
Candidates must have an Associate's Degree and at least 2 years of office management or administrative support experience, preferably in a service-oriented environment; proficiency in Microsoft Office and Google Docs; strong organizational, communication, and interpersonal skills; confidentiality and discretion in handling financial and personnel information are required. Preferred qualifications include a Bachelor's degree, 3+ years of experience, and experience in higher education or athletics.
Work environment and culture
Whitman College fosters an inclusive and supportive community valuing diversity, equity, inclusion, antiracism, and access, with a welcoming environment for staff and students.
Company information
Whitman College is a top liberal arts college located in Walla Walla, known for academic excellence and a diverse, engaged community of students, faculty, and alumni.
Team overview
The position is part of the Sport Studies, Recreation, and Athletics department, working closely with the Athletic Director, coaches, and staff to support athletic and recreational programs.
Job location and travel
The job is based on Whitman College's campus in Walla Walla, Washington, with a 0.75 FTE schedule of 30 hours per week over 12 months.
Application process
Applications are reviewed immediately and accepted until the position is filled; candidates should contact Human Resources for disability accommodations and prepare to submit relevant documentation as per standard college hiring procedures.
Unique job features
The role includes unique responsibilities such as assisting with NCAA and NWC compliance, managing athletic budgets, and supporting diverse athletic programs including varsity, club, and intramural sports.
Company overview
Whitman College is a private liberal arts college located in Walla Walla, Washington, known for its rigorous academic programs and strong emphasis on undergraduate education. The college generates revenue primarily through tuition, fees, and donations from alumni and benefactors. Founded in 1882, Whitman has a rich history of fostering a close-knit community and promoting critical thinking, leadership, and civic engagement among its students. The college is also recognized for its beautiful campus and commitment to sustainability and inclusivity.
How to land this job
Tailor your resume to highlight your administrative support experience, especially in office management and budget handling, reflecting the Athletic Program Assistant's focus on financial processes and event coordination at Whitman College.
Emphasize your organizational skills, multitasking ability, and proficiency with Microsoft Office, Google Docs, and financial platforms, as these are critical for managing the busy athletic department environment and budget reconciliation tasks.
Apply through multiple channels including Whitman College’s official career portal and LinkedIn to maximize your application visibility and ensure your materials reach the right hiring managers.
Connect with current staff in the Sport Studies, Recreation, and Athletics division on LinkedIn; start conversations by complimenting recent department events like the W Club Golf tournament or asking about their experience using Emburse for financial processes.
Optimize your resume for ATS by incorporating keywords from the job description such as 'budget reconciliation,' 'event planning,' 'athletic department,' 'financial reporting,' and 'administrative support' to ensure your resume passes initial automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple submission portals, and find LinkedIn contacts within Whitman College’s athletics division, allowing you to focus your energy on networking and interview preparation.
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