Job summary
Job post source
This job is directly from University of South Florida
Job overview
The Assistant Department Administrator at the University of South Florida manages administrative activities supporting the educational, research, and healthcare missions of the College of Medicine department.
Responsibilities and impact
The role involves managing clinical funds flow, contracts, business planning, faculty recruitment, and departmental communications to support the department's goals and operations.
Compensation and benefits
The position offers a first-class benefits package including medical, dental, life insurance, retirement plans, tuition programs, generous leave, and various employee perks and discounts.
Experience and skills
Candidates need a bachelor's degree or equivalent experience and at least 4 years of related experience, with flexibility for experience substituting education as per Florida Senate Bill 1310.
Career development
USF fosters employee development and advancement within a rich academic environment, recognized for cultivating a talented and engaged workforce.
Work environment and culture
USF values boldness and engagement in a large academic community with a supportive and inclusive work environment.
Company information
The University of South Florida is a top-ranked research university with about 50,000 students, recognized nationally for its medical school and research funding, and is a member of the AAU.
Job location and travel
The job is based at the University of South Florida campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health.
Unique job features
This role uniquely integrates clinical funds flow management with administrative and business planning functions within a leading medical college.
Company overview
The University of South Florida (USF) is a major public research university located in Tampa, Florida. It offers a wide range of undergraduate, graduate, and doctoral programs across various disciplines, including business, engineering, health sciences, and the arts. USF generates revenue through tuition fees, research grants, and partnerships with industry leaders. Established in 1956, the university has grown significantly and is recognized for its commitment to innovation, community engagement, and student success. Notably, USF is part of the State University System of Florida and has a strong emphasis on research, ranking among the top public universities in the nation for research expenditures.
How to land this job
Tailor your resume to highlight administrative management skills, especially in budgetary oversight, financial management, research grants administration, and compliance, as these are core responsibilities for the Assistant Department Administrator role at USF.
Emphasize experience in clinical funds flow management, contract oversight, business planning, and faculty recruitment processes, showcasing your ability to collaborate with diverse teams and manage complex projects within academic or healthcare settings.
Apply through multiple platforms including the University of South Florida's official careers page, LinkedIn, and other job boards that list this position to maximize your chances of visibility and consideration.
Connect with current employees in the College of Medicine or USF Health divisions on LinkedIn; use ice breakers such as commenting on recent USF research achievements, asking about their experience with faculty recruitment, or inquiring how they manage clinical funds flow initiatives to start meaningful conversations.
Optimize your resume for ATS by incorporating keywords from the job description such as 'clinical funds flow,' 'budget management,' 'contracts management,' 'faculty recruitment,' 'business planning,' and 'compliance' to ensure your resume passes automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailoring your resume, identify all relevant application portals, and find LinkedIn connections for networking, allowing you to focus your time on preparing for interviews and enhancing your qualifications.
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