Job summary
Job post source
This job is directly from Loyola Marymount University
Job overview
The Executive Assistant to the BCLA Dean provides high-level administrative support to the Dean, managing complex scheduling, budgets, and communications to enhance the Dean's effectiveness within the university.
Responsibilities and impact
The role involves managing the Dean's schedule and projects, coordinating meetings and travel, handling budget and account management, preparing reports and correspondence, supporting faculty development, and leading special projects as assigned.
Compensation and benefits
The salary range is $28.94 to $36.20 per hour, commensurate with education and experience. Specific benefits are not detailed but the university emphasizes an inclusive and supportive work environment.
Experience and skills
Requires a Bachelor's degree or equivalent experience, at least 6 years of related progressively responsible experience, preferably in higher education or related fields, strong organizational and communication skills, proficiency in Microsoft Office and website tools, and the ability to maintain confidentiality and handle complex situations.
Career development
The position expects continuous upgrading of knowledge, skills, and abilities to keep abreast of policy changes and to improve the Dean's office effectiveness, implying opportunities for professional growth.
Work environment and culture
The university values inclusive excellence, ethical conduct, outstanding customer service, and a professional demeanor, fostering a respectful and collaborative work environment.
Company information
Loyola Marymount University is a Carnegie classified R2 institution committed to inclusive excellence, education of the whole person, and building a just society, with a strong emphasis on diversity and equal opportunity.
Team overview
The candidate will work closely with the BCLA Dean, Associate Deans, faculty, staff, and other university administrators in a collaborative and supportive team environment.
Job location and travel
The job is based at Loyola Marymount University, with responsibilities including on- and off-campus meetings and travel arrangements.
Unique job features
The role includes unique responsibilities such as managing high-level confidential information, supporting faculty development, and coordinating complex projects and schedules for a university dean.
Company overview
Loyola Marymount University (LMU) is a private Jesuit and Marymount research university located in Los Angeles, California. It offers a wide range of undergraduate, graduate, and professional programs across various fields including liberal arts, business, science, and engineering. The university generates revenue through tuition fees, research grants, and donations. Established in 1911, LMU is known for its commitment to academic excellence, social justice, and community service, and it maintains a strong emphasis on ethical leadership and global citizenship.
How to land this job
Position your resume to highlight your extensive experience in managing complex schedules, coordinating high-level administrative duties, and supporting executive leadership, emphasizing your ability to prioritize and handle confidential information effectively for the BCLA Dean.
Emphasize your proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) across Mac and PC platforms, website management skills, and familiarity with tools like Qualtrics or Google Forms, as these technical skills are critical for the role.
Apply through multiple channels including Loyola Marymount University's official careers page and LinkedIn to maximize your visibility and chances of being noticed by the hiring team.
Connect with current employees in the BCLA division or administrative staff at Loyola Marymount University on LinkedIn; start conversations with ice breakers such as commenting on recent university initiatives, expressing admiration for the college’s commitment to inclusive excellence, or asking about the team culture and challenges in supporting the Dean’s office.
Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'schedule management,' 'budget tracking,' 'confidentiality,' 'event coordination,' and 'faculty relations' to ensure it passes initial automated screenings.
Utilize Jennie Johnson's Power Apply feature to automate the tailoring of your resume, identify multiple application portals, and discover relevant LinkedIn contacts to network with, allowing you to focus your energy on preparing for interviews and further professional development.
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