Job summary
Job post source
This job is directly from Viva - Executive Assistants
Job overview
The Executive Support to CEO role at Viva involves being a strategic partner and right hand to top executives, driving impact and growth within the company.
Responsibilities and impact
The role includes managing calendars, emails, meetings, travel logistics, supporting projects and process improvements, anticipating needs, and contributing to high-stakes decision-making.
Compensation and benefits
The job offers competitive pay with raises every 6 months, quarterly performance bonuses, global health insurance covering medical, dental, vision, and mental health, paid time off including holidays and family care days, paid maternity leave, and flexible policies for parents.
Experience and skills
Candidates need 2+ years of relevant experience, fluent English (C1), strong communication, proactive problem-solving, high organization, tech-savviness with tools like Google Workspace and Slack, and confidence to take initiative.
Career development
The company provides structured development, mentorship, leadership opportunities, and a culture focused on employee growth and success.
Work environment and culture
Viva promotes a culture of empowerment, well-being, work-life balance with fixed schedules and no overtime, and a highly rated inclusive workplace with a 4.9/5 Glassdoor rating.
Company information
Viva is focused on creating meaningful job opportunities in Latin America, emphasizing leadership development and employee growth.
Job location and travel
The position is 100% remote but only open to candidates in specific Latin American countries including Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Application process
The hiring process includes an online application, a screening assessment, an initial interview, a skill assessment task, and a final interview with the hiring manager.
Unique job features
The role stands out by offering a chance to be a decision-making partner to executives, own high-level projects, and work fully remotely with strong support and empowerment culture.
Company overview
Viva - Executive Assistants is a subscription-based service that provides remote executive assistants to business leaders and executives. Founded in 2020 and headquartered in San Francisco, California, Viva specializes in hiring, training, and matching top-tier remote executive assistants to meet the specific needs of their clients. The company operates on a full-time support model, ensuring continuous assistance for executives. Co-founded by Fineas Tatar, Viva has grown to employ between 100-200 people and is recognized for its high employee satisfaction, boasting a 4.9-star rating on Glassdoor.
How to land this job
Position your resume to highlight your experience supporting executives with administrative and operational tasks, emphasizing your ability to act as a strategic partner and problem-solver.
Focus on showcasing your proactive mindset, strong organizational skills, tech-savviness with tools like Google Workspace, Slack, and Notion, and your confident communication in English at a C1 level.
Apply through multiple channels including Viva's official corporate website and LinkedIn job postings to maximize your chances of being noticed.
Connect with current Executive Assistants or team members at Viva on LinkedIn; start conversations by complimenting their leadership culture or asking about growth opportunities within the company.
Optimize your resume for ATS by incorporating keywords from the job description such as 'executive support,' 'problem-solver,' 'strategic partner,' 'proactive,' 'Google Workspace,' and 'operational support' to ensure it passes initial screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify the best platforms to apply on, and find relevant LinkedIn connections, saving you time and increasing your chances of landing the role.
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