VDA | Elevator/Escalator Consulting & Inspection Firm

Administrative Assistant

ALEXANDRIA, VAPosted 30+ days ago

Job summary

  • Job post source

    This job is directly from VDA | Elevator/Escalator Consulting & Inspection Firm

  • Job overview

    The Administrative Assistant role at VDA supports office operations by managing calendars, coordinating travel, and handling clerical tasks to enhance team efficiency.

  • Responsibilities and impact

    The Administrative Assistant manages executives' calendars, coordinates travel, answers multi-line phone calls, organizes records, and performs general clerical duties to maintain smooth office functions.

  • Experience and skills

    Requires a high school diploma or equivalent, experience as an administrative assistant, and proficiency in Microsoft Office; preferred qualifications include an associate's degree, experience in professional services, and familiarity with project management software.

  • Company information

    VDA is a consulting and inspection firm specializing in elevator and escalator services within the professional, scientific, and technical services industry.

Company overview

VDA is a leading consulting and inspection firm specializing in elevators, escalators, and other vertical transportation systems for commercial, residential, and institutional buildings. The company generates revenue by providing services such as design consulting, modernization planning, code compliance inspections, maintenance audits, and project management for new installations and upgrades. Founded in 1980 and headquartered in New Jersey, VDA has built a reputation for technical expertise and impartial guidance, serving clients across North America and internationally. Notably, VDA operates independently from manufacturers, ensuring unbiased recommendations tailored to client needs. Candidates should be aware of VDA’s longstanding industry presence, commitment to safety standards, and collaborative work with architects, property managers, and developers.

How to land this job

  • Tailor your resume to highlight your proficiency in Microsoft Office Suite, calendar management, and experience coordinating travel arrangements, as these are central to the Administrative Assistant role at VDA.

  • Emphasize your skills in managing multi-line phone systems, organizing office records, and providing excellent customer service, reflecting the key responsibilities outlined in the job description.

  • Apply through multiple channels such as VDA's corporate website and LinkedIn to maximize your application visibility and increase your chances of being noticed.

  • Connect with current Administrative Assistants or team members within VDA's Professional, Scientific, and Technical Services division on LinkedIn; open conversations by referencing a recent company update or asking about the day-to-day challenges in the role to build rapport.

  • Optimize your resume for ATS by incorporating keywords from the job description like 'calendar management,' 'travel coordination,' 'multi-line phone system,' and 'Microsoft Office Suite' to ensure it passes initial screenings.

  • Leverage Jennie Johnson's Power Apply feature to automate tailored applications, find multiple application portals, and identify LinkedIn connections, allowing you to focus more on preparing for interviews and networking effectively.

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