Job summary
Job post source
This job is directly from the State of Michigan
Job overview
The Secretary-E (7-E8) position at the Michigan Department of Corrections provides administrative support and coordinates office activities for a parole/probation office, ensuring legal orders and communications between courts and the department are maintained accurately.
Responsibilities and impact
The role involves coordinating and maintaining legal orders, serving as a liaison between courts, counties, and the department, updating legal orders in databases, creating reports and warrants, and acting as the Law Enforcement Information Network Terminal Agency Coordinator.
Experience and skills
Candidates need a high school diploma and 2-3 years of administrative support experience, including familiarity with typing, mechanical dictating equipment, and the ability to work under stress; specific experience levels vary between Secretary 7 and Secretary E8.
Work environment and culture
The department values veterans and military members, offers hybrid work options up to 50%, and emphasizes ethical standards and loyalty in state service.
Company information
The Michigan Department of Corrections is a state agency focused on corrections and parole services, employing many veterans and providing veteran-friendly benefits.
Job location and travel
The position is based in an MDOC FOA-Outstate parole/probation office with hybrid work possible after initial in-office training.
Application process
Applications must be submitted through NEOGOV with a cover letter, resume, and official transcripts if applicable; applicants must meet ethical standards and may be screened for felony convictions.
Unique job features
The role includes unique responsibilities such as serving as the LEIN Terminal Agency Coordinator and managing legal orders in specialized databases.
Company overview
The State of Michigan is a government entity responsible for providing a wide range of public services to its residents, including education, healthcare, transportation, and public safety. It generates revenue primarily through state taxes, federal grants, and various fees. Key historical points include its establishment as the 26th state in 1837 and its significant role in the automotive industry, particularly in Detroit. Understanding its commitment to public service and economic development is crucial for potential candidates.
How to land this job
Position your resume to highlight your administrative support experience, especially any work involving legal documentation, office coordination, and communication between courts and agencies, as these are key responsibilities for the Secretary-E role at the State of Michigan Department of Corrections.
Emphasize your ability to manage legal orders, update records in systems like OMNI and COMS, and your experience with report creation and editing, as well as any familiarity with Law Enforcement Information Network (LEIN) or similar systems.
Apply through multiple platforms including the State of Michigan’s official job portal (NEOGOV) and LinkedIn to maximize your exposure and ensure your application is reviewed.
Connect with current employees or department contacts within the Michigan Department of Corrections on LinkedIn; use ice breakers such as asking about their experience with the hybrid work setup or inquiring how they manage coordination between courts and probation offices.
Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'legal orders,' 'OMNI,' 'COMS,' 'LEIN Terminal Agency Coordinator,' and 'office coordination' to improve your chances of passing initial screenings.
Leverage Jennie Johnson’s Power Apply feature to automate submitting your tailored applications across multiple sites, optimize your resume for ATS compliance, and identify relevant LinkedIn contacts to network with, allowing you to focus your time on preparing for interviews and follow-ups.
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