Event Management Specialist
NEW YORK, NYPosted 30+ days ago
Job summary
Job post source
This job is directly from The Graduate Center, City University of New York
Job overview
The Event Management Specialist at The Graduate Center manages room reservations and event logistics to support academic and public programs, enhancing the university's event execution and space utilization.
Responsibilities and impact
The specialist handles internal and external room and Zoom reservations, confirms event details, advises on event planning, coordinates services like A/V and catering, maintains partner communications, resolves booking conflicts, and supports major campus events.
Compensation and benefits
The salary ranges from $79,598 to $82,663 annually, with benefits including health plans, retirement and pension options, tuition waivers, paid time off, and access to academic, arts, and athletic programs.
Experience and skills
A bachelor's degree and four years of relevant experience are required, with preferred skills including proficiency in Microsoft Office and EventPro, strong organizational and communication skills, and a customer service-oriented attitude.
Career development
The position offers professional development opportunities through CUNY's benefits, including tuition waivers for graduate study and participation in a diverse academic community.
Work environment and culture
The Graduate Center promotes a diverse, inclusive, and supportive academic environment with a hybrid work schedule requiring 70% in-person presence, emphasizing professionalism and a positive mindset.
Company information
The Graduate Center is a leading research and teaching institution within CUNY, offering over 35 doctoral and master's programs and fostering scholarship for public good through numerous centers and initiatives.
Team overview
The specialist reports to the Vice President of Institutional Advancement and Communications and works as a key member of the events team handling campus-wide events.
Job location and travel
The job is based at The Graduate Center in New York City with a hybrid work schedule of 70% in-person work.
Application process
Applications are reviewed starting July 1, 2025, and the position remains open until filled; candidates must be authorized to work in the U.S. with no sponsorship offered.
Unique job features
The role involves managing a strategic room reservation system (EventPro) and supporting high-profile campus events like commencement and convocation, distinguishing it within academic event management.
Company overview
The Graduate Center, City University of New York (CUNY), is a prominent institution dedicated to advanced research and doctoral education. It offers over 30 doctoral programs and numerous master's programs, fostering interdisciplinary scholarship and public engagement. Established in 1961, it has a rich history of contributing to academic and public discourse. The Graduate Center generates revenue through tuition, grants, and partnerships, playing a pivotal role in shaping future scholars and professionals.
How to land this job
Position your resume to emphasize your proficiency with event management software like EventPro and your strong organizational and problem-solving skills, which are key for managing room reservations and event logistics at The Graduate Center.
Highlight your customer service orientation, communication skills, and ability to coordinate with multiple internal and external stakeholders, as these are critical for advising and supporting the Graduate Center community in successful event execution.
Apply through multiple channels including The Graduate Center's official CUNY careers page and LinkedIn to maximize your chances of being noticed for the Event Management Specialist role.
Connect on LinkedIn with current staff in the Institutional Advancement and Communications division, or event management team at The Graduate Center, using ice breakers like commenting on recent campus events or expressing genuine interest in their role managing large academic events.
Optimize your resume for ATS by incorporating keywords such as 'EventPro,' 'room reservations,' 'event coordination,' 'client communication,' and 'logistics management' to ensure your resume passes initial automated screenings.
Leverage Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application portals, and find relevant LinkedIn contacts for networking, allowing you to focus on preparing for interviews and further career development.
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