Job summary
Job post source
This job is directly from Associa
Job overview
The Administrative Assistant at Associa provides essential administrative and customer service support to the on-site office and General Manager, impacting community management and operations.
Responsibilities and impact
The role involves greeting visitors, handling communications, managing correspondence and files, supporting the General Manager with data and reports, assisting with meetings and events, and helping homeowners with registrations and applications.
Compensation and benefits
The position offers a salary range of $23.00 to $28.00 per hour depending on experience; no additional benefits are specified.
Experience and skills
Candidates must have a two-year degree or equivalent experience, two years of customer service and office experience, proficiency in Microsoft Office, office equipment, and strong communication and organizational skills.
Career development
The job includes opportunities to participate in Associa training and Associa University webinars for professional growth.
Work environment and culture
Associa values positive, cordial, and professional relationships, emphasizing confidentiality, discretion, and cooperative teamwork in a community-focused environment.
Company information
Associa is a large property management company with over 225 offices in North America, serving nearly five million residents with a history of 43 years and a focus on innovation and expertise.
Team overview
The candidate will work closely with the General Manager and support the on-site office team in Irvine, CA, assisting with various administrative and community management tasks.
Job location and travel
The position is full-time, Monday to Friday, 9am-5pm, located in Irvine, California.
Unique job features
The role is distinguished by its hands-on, flexible nature supporting property management operations and community engagement through direct homeowner interaction and event support.
Company overview
Associa is a leading community management company that provides services to homeowner associations, condominiums, and cooperatives. They generate revenue through management fees, consulting services, and various community-related services such as maintenance, accounting, and legal assistance. Founded in 1979, Associa has grown significantly and now operates in multiple regions across North America, offering a comprehensive suite of services designed to enhance the quality of life in residential communities. Their commitment to innovation and customer service has established them as a trusted partner in the community management industry.
How to land this job
Tailor your resume to emphasize your experience in administrative support, customer service, and proficiency with Microsoft Office tools like Word, Excel, Outlook, and Publisher, as these are critical for the Administrative Assistant role at Associa.
Highlight your ability to manage multiple tasks simultaneously, maintain confidentiality, and communicate professionally both verbally and in writing, reflecting the job's emphasis on discretion and strong interpersonal skills.
Apply through multiple channels including Associa's official corporate website and LinkedIn to maximize your chances of being noticed for this position.
Connect on LinkedIn with current Associa employees in the property management or administrative departments, using ice breakers such as complimenting their community management initiatives or asking for advice on succeeding in the Administrative Assistant role at Associa.
Optimize your resume for ATS by incorporating keywords from the job description like 'customer service,' 'administrative support,' 'Microsoft Office proficiency,' 'confidentiality,' 'multi-tasking,' and 'property management,' ensuring your resume passes initial screenings.
Leverage Jennie Johnson's Power Apply feature to automate applying through various platforms, tailor your resume with relevant keywords, and identify LinkedIn contacts to network with, allowing you to focus more on preparing for interviews and other job search activities.
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