Job summary
Job post source
This job is directly from Viva - Executive Assistants
Job overview
The Executive Assistant role at Viva involves supporting up to three executives and contributing to the company's mission of creating remote job opportunities in Latin America.
Responsibilities and impact
Daily responsibilities include managing calendars and emails, coordinating travel and expenses, supporting meetings and presentations, planning team engagement activities, and improving operational processes.
Compensation and benefits
The position offers competitive pay with semi-annual increases, performance bonuses, paid holidays, global health insurance with no out-of-pocket deductible, and extensive career development support.
Experience and skills
Candidates should have 2+ years of experience in an administrative or executive assistant role, excellent English proficiency, strong communication skills, and proficiency with Google Workspace.
Career development
Viva provides extensive career development support, including paid training, ongoing coaching, and opportunities for leadership roles.
Work environment and culture
The company promotes a strong culture focused on wellness, inclusion, and recognition, with regular team activities and a commitment to empowering women.
Company information
Viva is dedicated to creating remote job opportunities in Latin America and has experienced significant growth, aiming to be the best workplace globally.
Team overview
The candidate will join a rapidly growing team that values collaboration and support, working closely with top executives.
Job location and travel
This is a fully remote position open to candidates in specific Latin American countries.
Application process
Interested candidates should apply through the company's website, avoiding the 'Get Started' button, and expect a one-week application process.
Unique job features
Unique aspects of the role include a focus on social impact, opportunities to work with top executives, and a strong emphasis on employee wellness.
Company overview
Viva - Executive Assistants is a subscription-based service that provides remote executive assistants to business leaders and executives. Founded in 2020 and headquartered in San Francisco, California, Viva specializes in hiring, training, and matching top-tier remote executive assistants to meet the specific needs of their clients. The company operates on a full-time support model, ensuring continuous assistance for executives. Co-founded by Fineas Tatar, Viva has grown to employ between 100-200 people and is recognized for its high employee satisfaction, boasting a 4.9-star rating on Glassdoor.
How to land this job
Position your resume to reflect your 2+ years of experience in administrative or executive assistant roles, emphasizing your strong communication skills and proficiency with Google Workspace, as these are key qualifications sought by Viva.
Highlight your experience in calendar and email management, travel planning, and operations support, as these responsibilities are central to the role of an Executive Assistant at Viva.
Apply through various platforms, including the Viva corporate site and LinkedIn, to maximize your visibility and chances of being noticed for the position.
Connect with professionals in the Executive Assistant division at Viva on LinkedIn to gather insights about the role and the company culture. Ice breakers can include asking about their experience at Viva or expressing admiration for the company's mission.
Optimize your resume for ATS by incorporating relevant keywords from the job description such as 'calendar management', 'Google Workspace', and 'client service' to ensure your application passes initial screenings.
Utilize Jennie Johnson's Power Apply feature to streamline your application process, ensuring your resume is tailored for the role and that you are applying through the most effective channels. This will allow you to focus your time on other important aspects of your job search.
Jennie Johnson works for you!
Here’s what we do to make sure you’re successful:
Targeted Resume Revamp:
We expertly craft your resume to navigate Applicant Tracking Systems (ATS) and showcase your qualifications, making you stand out as a top-tier candidate.
Job Description Dissection:
Unpack the job posting with expert analysis, ensuring your application hits every key requirement.
Bespoke Cover Letter:
Capture the attention of hiring managers with a personalized cover letter that highlights how your skills align perfectly with the job's needs.
Interview Mastery:
Prepare for interviews like a pro with likely questions, strategic answers, and insightful questions for you to ask, setting you apart as an informed candidate.
Direct Application Insights:
Receive tailored advice on the best places to apply, ensuring your applications are seen by the right employers.
Skills and Gaps Assessment:
Identify and close critical skills gaps to position yourself as the best-fit candidate for your ideal job.
Personalized Email Pitch:
Make a memorable first impression with an email template crafted to engage potential employers and initiate meaningful conversations.
In-depth Research Guide:
Leverage comprehensive research tools to gather effective insights on companies, industry trends, and role-specific challenges.
Detailed Company Analysis:
Gain in-depth understanding of your prospective employer, giving you the edge in applications and interviews.
Strategic Candidate Overview:
Understand your unique value and why companies would want to interview you, highlighting your background and positioning.