Temporary Administrator, Conference and Events Services

WASHINGTON, DCPosted 16 days ago

Job summary

• Job post source

  This job is directly from IEEE

• Job overview

  The Temporary Administrator, Conference and Events Services at IEEE provides expert event planning and management to ensure high-quality service for IEEE USA clients, focusing on logistical support for meetings and conferences.

• Responsibilities and impact

  The role involves managing all logistical aspects of events including vendor coordination, budgeting, onsite event management, registration and housing management, and process improvement to optimize operational excellence.

• Experience and skills

  Requires 2-4 years of professional event planning experience, 4-7 years of executive support experience, proficiency with event technology tools, strong negotiation and project management skills, and the ability to handle heavy travel and extended hours; CMP certification is preferred.

• Work environment and culture

  The position demands flexibility, teamwork, diplomacy, and the ability to work under pressure in a dynamic environment, interacting with diverse professionals and volunteers.

• Company information

  IEEE is a professional organization focused on advancing technology, providing services and support for technical professionals worldwide.

• Unique job features

  The job features extensive event management responsibilities including strategic event planning, vendor negotiation, and the use of advanced event management technologies, with opportunities to work on large-scale and diverse events.

Company overview

IEEE, or the Institute of Electrical and Electronics Engineers, is a global professional association dedicated to advancing technology for humanity. It generates revenue through membership fees, conferences, publications, and standards development. Founded in 1963 from the merger of the American Institute of Electrical Engineers and the Institute of Radio Engineers, IEEE plays a crucial role in setting industry standards and fostering innovation across various technological fields. Its extensive network and resources provide valuable opportunities for professional growth and collaboration.

How to land this job

• Tailor your resume to emphasize your expertise in event planning, logistical coordination, and project management, highlighting your ability to manage large-scale conferences and meetings from conception to completion.

• Showcase your proficiency with event sourcing, vendor negotiation, and financial management, including budget adherence and billing reconciliation, as these are critical for the Temporary Administrator role at IEEE.

• Apply through multiple platforms such as the IEEE corporate careers page and LinkedIn to maximize your visibility and chances of securing the position.

• Connect on LinkedIn with professionals currently working in IEEE's Conference and Events Services division; start conversations by referencing recent IEEE events or asking about best practices in event management at IEEE.

• Optimize your resume for ATS by incorporating key terms from the job description like 'event logistics,' 'vendor management,' 'budget planning,' 'Cvent,' and 'project management' to ensure it passes automated screenings.

• Utilize Jennie Johnson's Power Apply feature to automate tailored applications, identify multiple application channels, and find LinkedIn contacts for networking, allowing you to focus your energy on interview preparation and skill enhancement.