Inspections Administrative Assistant I - Planning & Development

PHOENIX, AZPosted 22 days ago

Job summary

• Job post source

  This job is directly from City of Phoenix

• Job overview

  The Inspections Administrative Assistant I supports the Planning & Development Department's Inspections Division by assisting management and inspectors to ensure smooth daily operations and compliance with city codes.

• Responsibilities and impact

  The role involves managing work assignments, assisting with hiring processes, handling procurement tasks in SRM/SAP, guiding staff on procedures, backing up front desk duties, compiling reports, and managing special projects.

• Compensation and benefits

  The position offers an hourly pay range of $24.93 to $44.77 with a hiring range of $24.93 to $38.68, plus a comprehensive benefits package including pension plans, medical, dental, vision, life insurance, paid leave, tuition reimbursement, and transit passes.

• Experience and skills

  Candidates must have at least one year of paraprofessional experience in government or related fields, a bachelor's degree in public or business administration or related field, with preferred qualifications including customer service experience, government agency experience, proficiency with KIVA, SHAPE PHX, SRM/SAP, ATS, supervisory experience, and Microsoft Office skills.

• Career development

  The City of Phoenix offers opportunities for career growth and advancement within its 41 departments and emphasizes learning and development through programs like tuition reimbursement and training classes.

• Work environment and culture

  The City of Phoenix promotes a diverse and inclusive work environment with flexible hours, a focus on public service, and support for accessibility and employee well-being.

• Company information

  The City of Phoenix is a large municipal employer with over 14,000 employees across 41 departments, focusing on technology, manufacturing, bioscience research, and advanced business services to support city growth and development.

• Team overview

  The candidate will join the Inspections Division within the Planning & Development Department, supporting a team of over 150 inspectors and management staff.

• Job location and travel

  The position is based in Phoenix with an early morning start time and some flexibility in hours; no specific remote work or travel requirements mentioned.

• Application process

  Applicants must apply online by submitting a cover letter and resume as one document before July 21, 2025, with potential interviews conducted via video or audio conference and support available for accessibility needs.

• Unique job features

  This role is distinguished by its involvement in city planning and development enforcement, requiring interaction with a large team of inspectors and use of specialized systems like SRM/SAP and ATS for operational efficiency.

Company overview

The City of Phoenix, the capital of Arizona, is a municipal government organization responsible for providing a wide range of public services to its residents, including public safety, transportation, water services, and community development. It generates revenue primarily through taxes, service fees, and federal and state grants. Founded in 1881, Phoenix has grown to become the fifth-largest city in the United States, known for its rapid urban expansion and diverse economy. The city's government is committed to sustainability, innovation, and enhancing the quality of life for its citizens.

How to land this job

• Position your resume to highlight your experience supporting administrative operations in high-volume, deadline-driven environments, emphasizing skills in scheduling, resource allocation, and coordination with diverse teams.

• Focus on showcasing proficiency with Microsoft Office Suite, SRM/SAP systems, and familiarity with technical documents and government hiring processes, especially ATS and interview coordination.

• Apply through multiple platforms including the City of Phoenix official careers page, LinkedIn, and local government job boards to maximize your application visibility.

• Connect with current employees in the Planning & Development Department or Inspections Division on LinkedIn; start conversations by referencing recent city projects or asking about their experience with the division's workflow and culture.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'SRM/SAP,' 'ATS,' 'technical review,' 'administrative support,' and 'customer service' to pass automated screenings effectively.

• Leverage Jennie Johnson's Power Apply feature to automate tailored resume submissions, identify all open application portals, and find relevant LinkedIn contacts, allowing you to focus your time on preparation and networking.