Viva - Executive Assistants

Executive Assistant / Operations Coordinator (Remote)

REMOTEPosted 30+ days ago

Job summary

  • Job post source

    This job is directly from Viva - Executive Assistants

  • Job overview

    The Executive Assistant / Operations Coordinator role at Viva involves providing dynamic support to US startup executives, enhancing their productivity and success.

  • Responsibilities and impact

    Daily responsibilities include managing calendars and emails, coordinating travel and expenses, supporting meetings and presentations, planning team engagement activities, and overseeing operations management.

  • Compensation and benefits

    The position offers competitive pay with semi-annual increases, performance bonuses, paid holidays, global health insurance with fully paid premiums, and extensive career development support.

  • Experience and skills

    Candidates should have a completed university degree or 2+ years of relevant experience, excellent English communication skills, proficiency with Google Workspace, and experience in customer service is a plus.

  • Career development

    Viva provides extensive career development support, including paid training, ongoing coaching, and opportunities for leadership roles.

  • Work environment and culture

    The company prioritizes wellness, inclusion, and recognition through weekly activities and a supportive work environment focused on gender equality.

  • Company information

    Viva is dedicated to reducing gender inequality and creating job opportunities for women in Latin America while promoting a diverse workforce.

  • Team overview

    The candidate will work with a team that supports career development and fosters a collaborative environment.

  • Job location and travel

    This is a fully remote position open to candidates residing in specific Latin American countries.

  • Application process

    The application process typically takes one week, and candidates are advised to check their spam/junk folders for communication from Viva.

  • Unique job features

    Unique aspects of the job include a focus on social impact, a supportive culture, and opportunities to work alongside top executives.

Company overview

Viva - Executive Assistants is a subscription-based service that provides remote executive assistants to business leaders and executives. Founded in 2020 and headquartered in San Francisco, California, Viva specializes in hiring, training, and matching top-tier remote executive assistants to meet the specific needs of their clients. The company operates on a full-time support model, ensuring continuous assistance for executives. Co-founded by Fineas Tatar, Viva has grown to employ between 100-200 people and is recognized for its high employee satisfaction, boasting a 4.9-star rating on Glassdoor.

How to land this job

  • Tailor your resume to highlight your experience in calendar, email, and travel management, as these are key responsibilities for the Executive Assistant role at Viva.

  • Emphasize your proficiency with Google Workspace and any relevant tools like Slack and Notion, as well as your strong communication skills in English, which are crucial for the position.

  • Apply through multiple platforms, including Viva's corporate site and LinkedIn, to maximize your exposure and chances of landing an interview.

  • Connect with current employees in the Executive Assistant division at Viva on LinkedIn to learn more about the company culture and the role; consider ice breakers like asking about their experiences with team engagement activities or the company's social mission.

  • Optimize your resume for ATS by including relevant keywords from the job description, such as 'calendar management', 'travel management', 'communication skills', and 'tech-savvy', to ensure it passes initial screenings.

  • Utilize Jennie Johnson's Power Apply feature to streamline your application process, ensuring your resume is tailored for the role while you focus on other aspects of your job search.

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