Administrative Coordinator (Temporary)

PRINCE WILLIAM COUNTY, VAPosted 22 days ago

Job summary

• Job post source

  This job is directly from Prince William County

• Job overview

  The Administrative Coordinator (Temporary) role supports the Department of Fire & Rescue by managing administrative tasks and contributing to agency operations within the Office of the Chief in a fast-paced public service environment.

• Responsibilities and impact

  The role involves processing multi-step administrative actions, generating reports, supporting accounting and human resources functions, providing customer service, and collaborating within a cross-functional team to support the Office of the Chief.

• Compensation and benefits

  The position offers an hourly wage range of $28.32 to $40.69, retirement benefits through the Virginia Retirement System, 401a and 457 savings plans, paid leave, optional medical, dental, and life insurance plans, and an Employee Assistance Program, with some telework available.

• Experience and skills

  Candidates must have a high school diploma or GED and at least 3 years of administrative support experience; preferred qualifications include 4+ years experience, proficiency with Office 365 and Adobe products, strong organizational skills, and prior public sector or large organization experience.

• Career development

  The position offers career development opportunities within Prince William County Government, including potential growth in public service roles and access to training programs.

• Work environment and culture

  The work environment is dynamic and team-oriented, emphasizing critical thinking, customer service, and collaboration in a public sector setting with some telework flexibility.

• Company information

  Prince William County Government operates public services including Fire & Rescue, offering comprehensive benefits and a commitment to employee growth and community service.

• Team overview

  The candidate will join the administrative team supporting the Office of the Chief in the Department of Fire & Rescue, working closely with multiple programs and organizational levels.

• Job location and travel

  The position is based in Prince William County with a standard Monday to Friday schedule from 8:00 am to 4:30 pm, offering some telework options upon supervisor approval.

• Application process

  Applicants must submit a detailed application including education and work experience, respond to supplemental questions, and consent to background checks; resumes alone are not accepted.

• Unique job features

  This temporary, non-exempt role is distinguished by its involvement in public service administration within a large government department, requiring multi-platform communication skills and offering public service loan forgiveness eligibility.

Company overview

Prince William County is a government entity located in Northern Virginia, responsible for providing essential public services and governance to its residents. It generates revenue primarily through property taxes, business taxes, and state and federal funding, which support services like education, public safety, infrastructure, and community development. Established in 1731, it has grown into a diverse and rapidly expanding region, known for its strategic location near Washington, D.C., and its commitment to fostering economic growth and quality of life. Candidates should be aware of its emphasis on innovation, sustainability, and community engagement in its operations and policies.

How to land this job

• Tailor your resume to highlight your administrative support experience, emphasizing your ability to handle multi-step administrative tasks, generate reports, and provide customer service in fast-paced environments like Prince William County's Department of Fire & Rescue.

• Showcase proficiency in Microsoft Teams, WebEx, Zoom, and Office 365 tools such as Word, Excel, Outlook, and Adobe products, as these are specifically required for the role.

• Apply through multiple platforms including the official Prince William County government careers page, LinkedIn, and other job boards to increase your exposure and chances of consideration.

• Connect with current employees in the Fire & Rescue administrative team or the Office of the Chief on LinkedIn; use ice breakers like commenting on recent department initiatives, asking about team dynamics, or expressing your enthusiasm for public service roles in Prince William County.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'customer service,' 'multi-step administrative actions,' 'Office 365,' and 'team environment' to ensure it passes initial automated screenings.

• Leverage Jennie Johnson's Power Apply feature to automate tailoring your resume, identifying multiple application channels, and finding relevant LinkedIn contacts, freeing you to focus on preparing for interviews and networking effectively.