Job summary
Job post source
This job is directly from Weber Shandwick
Job overview
The Administrative Assistant role at Weber Shandwick supports the North American CEO/Global President's office with essential administrative and operational tasks, ensuring smooth executive functions.
Responsibilities and impact
The role involves managing calendars, coordinating travel, handling expense reports, maintaining filing systems, assisting with event planning, covering for the senior EA, collaborating with other administrative staff, and managing special projects while maintaining confidentiality.
Compensation and benefits
The salary range is $60,000 to $80,000 with benefits including medical, dental, vision, 401k with employer match, tuition reimbursement, flexible holidays, short-term disability, paid family leave, and a family building benefit.
Experience and skills
Candidates need a BA or BS degree and 1-2 years of administrative experience in a fast-paced environment, proficiency in MS Office with strong PowerPoint skills, excellent communication, multitasking abilities, and experience in meeting coordination and event planning; client service experience is a plus.
Work environment and culture
The company values health and wellbeing, offering a supportive environment with flexible holidays and wellness reimbursements, emphasizing discretion, resourcefulness, and a fast-paced, solution-oriented mindset.
Company information
Weber Shandwick is a global communications and public relations firm committed to diversity and equal opportunity, providing accessible career opportunities and comprehensive benefits.
Team overview
The candidate will work closely with the Senior Executive Assistant and other administrative staff supporting the North American CEO/Global President.
Job location and travel
The position is based in Chicago with a hybrid onsite work model requiring 3-4 days in the office per week.
Application process
Applicants requiring accommodations can contact the company via a dedicated email for assistance; general inquiries are not handled through this channel.
Unique job features
The role offers unique benefits like 'Juice Money' for wellness purchases and flexible holiday schedules, highlighting a commitment to employee wellbeing and work-life balance.
Company overview
Weber Shandwick is a global public relations and communications firm that offers services including media relations, crisis management, digital strategy, and content creation. They generate revenue through client fees for strategic communication campaigns and consulting services across various industries. Founded in 2001 through the merger of Weber Group, Shandwick International, and BSMG, the company has a rich history of innovation in PR and has received numerous industry awards for its work.
How to land this job
Tailor your resume to highlight your experience supporting high-level executives, especially in calendar management, travel coordination, and event planning, as these are key responsibilities for the Administrative Assistant role at Weber Shandwick.
Emphasize your proficiency with Microsoft Office, particularly PowerPoint skills, and your ability to manage multiple projects with extreme attention to detail and efficiency in a fast-paced environment.
Apply through multiple channels including Weber Shandwick’s official corporate careers site and LinkedIn to maximize your chances of getting noticed for this onsite hybrid role in Chicago.
Connect with current administrative staff or members of the North American CEO’s office at Weber Shandwick on LinkedIn, using ice breakers such as commenting on recent company initiatives or expressing genuine curiosity about how they integrate AI and tech solutions in their workflows.
Optimize your resume for ATS by incorporating keywords from the job description such as 'calendar management,' 'travel arrangements,' 'event coordination,' 'Microsoft Office,' and 'multi-tasking,' ensuring your application passes initial automated screenings.
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