Job summary
Job post source
This job is from a recruiting firm hiring for a separate company.
Job overview
The Executive Assistant role supports a client managing multiple businesses by handling administrative and communication tasks to ensure smooth operations.
Responsibilities and impact
The Executive Assistant will manage high-volume emails, coordinate calendars and meetings, organize tasks, book travel, support basic bookkeeping, coordinate dispatch activities, and execute simple marketing tasks.
Experience and skills
Candidates must be bilingual in English and Spanish, have over 2 years of administrative experience, strong organizational and communication skills, be tech-savvy, and able to work independently with initiative.
Job location and travel
This position is open to candidates residing in Latin America and requires English language applications.
Application process
Applicants must submit their CV in English and are encouraged to include a Loom video presentation to enhance their application priority.
Company overview
Ottomatik.io is a cloud-based platform specializing in automated database backup and server management solutions, primarily serving small to medium-sized businesses and developers. The company generates revenue through subscription-based plans that offer features such as scheduled backups, one-click restores, and secure offsite storage for databases like MySQL and PostgreSQL. Founded to address the growing need for reliable, hands-off data protection, Ottomatik.io emphasizes ease of use and robust security, helping clients minimize downtime and data loss. Its platform integrates with popular cloud storage providers and supports both cloud and on-premise environments, making it a flexible choice for modern IT operations. Understanding Ottomatik.io’s focus on automation, reliability, and customer-centric support is key for candidates interested in contributing to its mission.
How to land this job
Tailor your resume to highlight bilingual fluency in English and Spanish, emphasizing your administrative experience and proficiency with tech tools like email platforms, calendars, and spreadsheets, as these are crucial for supporting multiple businesses at Ottomatik.io.
Showcase your organizational skills and ability to manage high volumes of communication, calendar coordination, travel booking, and task prioritization, aligning with the key responsibilities listed in the job description.
Apply through multiple channels such as Ottomatik.io's corporate career page, LinkedIn, and other job boards where the position is posted to maximize your exposure and chances of being noticed.
Connect with professionals in the administrative or executive support teams at Ottomatik.io on LinkedIn to ask insightful questions about the role and company culture; ice breakers could include commenting on recent company updates or asking about their experience managing multiple business operations.
Optimize your resume for ATS by including keywords like 'bilingual executive assistant,' 'calendar management,' 'email coordination,' 'travel arrangements,' and 'tech-savvy administrative support' to ensure it passes initial screenings effectively.
Consider using Jennie Johnson's Power Apply feature to automate tailoring your resume, identifying the best application portals, and finding LinkedIn contacts, allowing you to focus more on preparing for interviews and networking.
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