Administrative Assistant II, Williams College of Business 999478

CINCINNATI, OHPosted 22 days ago

Job summary

• Job post source

  This job is directly from Xavier University

• Job overview

  The Administrative Assistant II at Xavier University's Williams College of Business supports the Undergraduate Office by managing office operations and enhancing student success in an academic environment.

• Responsibilities and impact

  The role involves providing customer service and student support, managing office operations including calendars and budgets, collaborating with campus offices, coordinating student events, and maintaining student records and compliance.

• Compensation and benefits

  This is an hourly position with 37.5 hours per week, offering comprehensive benefits including medical, dental, vision, prescription coverage, financial security plans, paid time off, and tuition remission.

• Experience and skills

  Candidates should have a high school diploma or equivalent, with 1-3 years office experience preferred; strong communication, organizational, and analytical skills; and proficiency in Microsoft Office with ability to learn new systems.

• Work environment and culture

  The position is student-focused within a fast-paced academic setting emphasizing proactive problem-solving and collaboration with faculty and administrative offices.

• Company information

  Xavier University is an academic institution with a Williams College of Business that supports undergraduate education and student success.

• Team overview

  The candidate will join the Undergraduate Office team, working closely with faculty, staff, and administrative partners.

• Application process

  Applicants must submit a cover letter, resume, and three professional references via Xavier University's website; applications are reviewed immediately and accepted until the position closes.

• Unique job features

  The role offers involvement in diverse student-focused events and initiatives such as orientations, career exploration, study abroad support, and academic recognition programs.

Company overview

Xavier University is a private Jesuit Catholic university located in Cincinnati, Ohio, known for its strong liberal arts education and commitment to social justice. The university offers a wide range of undergraduate and graduate programs across various disciplines, including business, health sciences, and the humanities. Founded in 1831, Xavier has a rich history of academic excellence and community engagement. The university generates revenue through tuition, grants, donations, and partnerships with various organizations.

How to land this job

• Tailor your resume to emphasize your strong organizational skills, ability to manage multiple tasks and deadlines, and experience in customer service within an academic or office environment to align with the Administrative Assistant II role at Xavier University's Williams College of Business.

• Highlight your proficiency with Microsoft Office and any experience with university systems or software platforms like Banner, Canvas, or EAB to demonstrate your technical aptitude and readiness to learn new tools.

• Apply through multiple channels including Xavier University's official career site and LinkedIn to maximize your application’s visibility and ensure it reaches the hiring team effectively.

• Connect with current staff or faculty members in the Williams College of Business or the Undergraduate Office on LinkedIn to gain insights and express your enthusiasm for the role; ice breakers can include asking about their experience working in the college or mentioning a recent student event or initiative you found inspiring.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'student support,' 'office management,' 'event coordination,' 'data management,' and 'communication skills' to increase the chances of passing automated screenings.

• Leverage Jennie Johnson's Power Apply feature to automate the application process across multiple platforms, tailor your resume and cover letter for ATS optimization, and identify LinkedIn connections to network with, allowing you to focus your time on preparing for interviews and other job search activities.