Job summary
Job post source
This job is directly from University of Wisconsin-Madison
Job overview
The Executive Assistant to the Dean at University of Wisconsin-Madison provides high-level administrative support to the Grainger Dean of the College of Engineering, managing complex tasks and confidential matters to facilitate leadership effectiveness.
Responsibilities and impact
The role involves coordinating the Dean's office activities, managing communications with internal and external stakeholders, scheduling meetings and travel, handling confidential records, leading a team of executive assistants, and monitoring budgets and expenditures.
Compensation and benefits
The starting salary is $70,000, negotiable based on experience and qualifications; no specific benefits details provided but typical university benefits may apply.
Experience and skills
Requires at least 2 years of experience in administrative support with scheduling and correspondence skills; preferred qualifications include experience in higher education administration, virtual meeting tools, travel management, multitasking, confidentiality, communication skills, and team leadership.
Work environment and culture
The university values diversity, inclusion, and a welcoming environment, emphasizing creativity, innovation, and respect for individual contributions.
Company information
University of Wisconsin-Madison is a public research university committed to excellence in teaching, research, outreach, and diversity, serving Wisconsin and the world.
Team overview
The candidate will join the Dean's office team, leading and coordinating activities among executive assistants supporting the Dean and Associate Deans.
Job location and travel
Position is based at University of Wisconsin-Madison; no specific remote work or travel requirements mentioned.
Application process
Applicants must upload a resume and cover letter outlining qualifications; internal candidates should apply via Workday; contact information for inquiries is provided.
Unique job features
The job involves handling sensitive and confidential information, leading a team of executive assistants, and supporting a high-level university leadership position with institution-wide authority.
Company overview
The University of Wisconsin-Madison is a renowned public research university located in Madison, Wisconsin. It offers a wide range of undergraduate, graduate, and professional programs across various disciplines. The university generates revenue through tuition fees, research grants, and partnerships with industry. Established in 1848, it has a rich history of academic excellence and innovation, including being a founding member of the prestigious Association of American Universities. The campus is known for its vibrant student life, extensive research facilities, and commitment to public service.
How to land this job
Position your resume to showcase your extensive experience managing complex administrative tasks, especially supporting high-level executives like deans or senior leaders in academic settings.
Emphasize your skills in coordinating sensitive communications, scheduling multi-attendee meetings (both virtual and in-person), handling confidential information, and leading small administrative teams, as these are key to the role.
Apply through multiple channels including the University of Wisconsin-Madison's official careers site, Workday (especially if currently employed within the UW system), and LinkedIn to maximize your application reach.
Connect on LinkedIn with current Executive Assistants or administrative staff within the College of Engineering or the Dean's office; use ice breakers like commenting on the university's commitment to diversity or asking about their experience coordinating complex schedules and confidential projects.
Optimize your resume for ATS by including keywords such as 'executive assistant,' 'confidential correspondence,' 'project management,' 'scheduling,' 'team leadership,' 'Microsoft Outlook,' and 'higher education administration' to ensure it passes automated screening.
Utilize Jennie Johnson's Power Apply feature to automate tailoring your resume, identifying the best application platforms, and finding relevant LinkedIn contacts, allowing you to focus on preparing for interviews and networking effectively.
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