Office Assistant IV

WASHINGTON, DCPosted 30+ days ago

Job summary

• Job post source

  This job is directly from AFSCME

• Job overview

  The Office Assistant IV position at AFSCME provides advanced clerical and administrative support to the Education and Leadership Training Department, playing a key role in supporting staff and coordinating department activities.

• Responsibilities and impact

  The role involves answering and routing calls, managing department communications and databases, supporting meetings and conferences logistics, preparing documents and invoices, handling budget records, scheduling and hosting virtual meetings, managing mail and files, ordering supplies, and assisting various department staff.

• Experience and skills

  Requires a high school diploma or equivalent with at least three years of office experience, proficiency in MS Office Suite and databases, strong organizational and communication skills, ability to work independently under pressure, and competency with office equipment and data entry.

Company overview

The American Federation of State, County and Municipal Employees (AFSCME) is a prominent labor union in the United States that represents public sector employees, including healthcare workers, corrections officers, sanitation workers, and other government employees. AFSCME generates revenue through membership dues, which are used to fund collective bargaining efforts, legal representation, and advocacy for workers' rights. Founded in 1932 during the Great Depression, the union has played a significant role in shaping labor laws and policies, advocating for fair wages, benefits, and safe working conditions for its members. With a strong focus on social justice and equality, AFSCME continues to be a powerful voice in the labor movement, influencing both local and national labor policies.

How to land this job

• Tailor your resume to emphasize your advanced clerical and administrative support skills, highlighting experience with managing communications, scheduling, and document preparation, as these are core to the Office Assistant IV role at AFSCME.

• Highlight proficiency in MS Office Suite, data entry accuracy, and experience with managing budgets or financial records, such as invoice processing and purchase orders, which are key responsibilities mentioned in the job description.

• Apply through multiple platforms including AFSCME's official corporate careers page, LinkedIn, and other job boards where AFSCME posts openings to maximize your application visibility.

• Connect on LinkedIn with current employees in the Education and Leadership Training Department or administrative roles at AFSCME; use ice breakers like commenting on recent AFSCME educational initiatives or asking about the team’s approach to managing large conferences and meetings.

• Optimize your resume for ATS by incorporating keywords from the job description such as 'administrative support,' 'MS Office Suite,' 'budget development,' 'meeting coordination,' 'data entry,' and 'document proofreading' to ensure your resume passes initial screenings.

• Utilize Jennie Johnson's Power Apply feature to automate and tailor your applications across multiple sites, identify relevant LinkedIn contacts for networking, and optimize your resume for ATS, allowing you to focus more on preparing for interviews and networking.